AP Specialist

Strata Careers • Durham, NC

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About The Position

The Accounts Payable Specialist owns day-to-day invoice entry, matching, and first-line vendor communication. This entry-level execution role manages AP inboxes, processes and codes invoices, performs matching, ensures data accuracy, and escalates complex issues while developing deeper AP knowledge.

Requirements

• High school diploma or equivalent required.
• 0–2 years of accounts payable or general accounting/clerical experience.
• Basic understanding of invoice processing and GL coding (training provided).
• Comfortable with data entry, accounting software, and Excel.
• Strong attention to detail and willingness to learn.
• Professional communication skills for routine vendor interaction.

Responsibilities

• Manage AP inboxes and route incoming invoices.
• Enter and process vendor invoices into the accounting system.
• Perform 2-way and 3-way matching (invoice, PO, receipt).
• Verify invoice details (amounts, vendor, terms, coding).
• Code invoices to GL accounts, departments, or job/cost codes.
• Route invoices for approval per company workflow.
• Scan, upload, and organize invoice documentation.
• Flag duplicate invoices, incorrect amounts, or data errors (escalate — do not resolve).
• Ensure data accuracy before posting.
• Respond to routine vendor inquiries about invoice/payment status.
• Follow up on missing invoices or supporting documentation.
• Escalate complex or disputed issues to Sr. AP Specialist.
• Maintain positive vendor relationships through professional communication.
• Follow established AP procedures and controls.
• Develop deeper AP knowledge and skills.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED