AP Specialist (APSPEC-01)

New Freedom's Career•Phoenix, AZ

4d•Onsite

About The Position

As an Accounts Payable (AP) Specialist, you’ll play a key role in keeping our financial operations running smoothly and accurately. You’ll own the end-to-end processing of invoices, expense reports, and vendor payments—ensuring compliance, maintaining strong relationships, and supporting accurate financial reporting. This role is ideal for someone who: Thrives in a fast-paced, detail-oriented environment Takes pride in accuracy, organization, and accountability Enjoys solving problems and resolving discrepancies Communicates confidently with vendors and internal teams Wants to contribute to a mission-driven organization making a real impact.

Requirements

2+ years of accounts payable or related accounting/finance experience
Strong attention to detail and ability to work with financial data accurately
Excellent organization, time-management, and prioritization skills
Strong communication skills (written and verbal)
Critical thinking and problem-solving abilities
Proficiency in Microsoft Office (especially Excel)
Ability to manage confidential information with professionalism
High school diploma or GED

Nice To Haves

Associate’s degree in Accounting, Finance, or related field preferred
Experience with Acumatica ERP, Traild AP, or similar systems preferred
Experience in multi-department AP processing environments preferred
Knowledge of basic accounting principles (coding, matching, controls) preferred
Exposure to month-end close or audit support preferred
Experience with 1099 reporting preferred

Responsibilities

Process vendor invoices and employee expense reports with accuracy and timeliness
Review submissions for proper coding, approvals, and policy compliance
Execute timely and accurate vendor payments
Reconcile vendor statements and resolve discrepancies
Communicate with vendors regarding billing inquiries and payment status
Maintain complete and organized AP documentation and records
Follow internal controls, approval workflows, and compliance requirements
Handle sensitive financial data with discretion
Support accurate financial reporting through high-quality AP data
Assist with 1099 preparation, vendor validation, and compliance processes
Partner with accounting team members to support month-end close
Identify process improvements and support system enhancements
Communicate effectively across teams, including leadership
Additional duties as assigned