AP Specialist

Imedview, Inc • Saugerties, NY

10d • $24 - $26 • Remote

About The Position

The Accounts Payable Specialist is responsible for supporting the company’s day-to-day accounts payable functions by ensuring timely payments, maintaining organized communication, and keeping financial systems up to date. This role manages weekly check runs, oversees the accounting inbox, updates Viewpoint with bill-payment task activity sent to experts, processes deposits, and prepares weekly payment reports that show what has been paid and what remains outstanding.

Requirements

• 3–4 years of experience in accounts payable, accounting support, or a related finance role.
• Accounting background with a solid understanding of accounts payable processes and financial recordkeeping.
• Must have a degree in accounting.
• Familiarity with accounting systems.
• Strong attention to detail and accuracy in data entry, payment processing, and reporting.
• Ability to manage multiple deadlines and prioritize tasks effectively.
• Professional written and verbal communication skills.
• Strong Excel skills and proficiency with Microsoft Office, including Outlook.
• Ability to handle confidential financial information with discretion.

Nice To Haves

• Working knowledge of invoice workflows, payment processing, deposit handling, and reconciliations.
• Experience preparing reports and tracking outstanding balances.
• Sage experience is a plus.
• Ability to work independently while maintaining strong collaboration with internal teams and external partners.
• Strong organizational skills and follow-through in a fast-paced environment.

Responsibilities

• Complete weekly check runs accurately and on schedule.
• Manage and monitor the accounting inbox, responding to inquiries and routing items to the appropriate team members.
• Update Viewpoint with task updates related to bills paid and information sent to experts.
• Process vendor invoices and ensure proper coding, approvals, and entry into the accounting system.
• Maintain accurate payment records and supporting documentation.
• Process deposits and record transactions accurately.
• Prepare and distribute weekly pay run reports, including amounts paid and outstanding balances remaining to be paid.
• Communicate with vendors and internal departments regarding payment status and account questions.
• Help ensure compliance with company policies, procedures, and internal controls.

Benefits

• 401(k)
• 401(k) Employer Contribution
• Dental, Vision and Health Insurance
• HSA, FSA, Life Insurance, Short-Term Disability Coverage
• 1 hour paid lunch
• Paid Time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level