AP Specialist

ARORA ENGINEERS•Concord Township, PA

26d•Onsite

About The Position

The Accounts Payable Specialist is responsible for the accurate and timely processing of financial transactions related to accounts payable. This role plays a key part in maintaining strong financial controls and ensuring the efficiency of the accounting department. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

Requirements

Strong proficiency in Deltek Vision ERP or similar financial management software preferred.
Proficiency in Microsoft Office Suite (Word, Excel, and Outlook).
Excellent organizational skills, with the ability to prioritize tasks and meet deadlines consistently.
Ability to adapt to change in the workplace.
Ability to take direction and work independently and have the knowledge and skills to deliver primary job responsibilities.
Microsoft Excel skills (e.g., pivot tables, VLOOKUP, formulas).
Excellent organizational and time-management skills.
High level of accuracy and attention to detail.
Strong interpersonal and communication skills, both written and verbal.
Ability to manage multiple projects simultaneously and thrive in a fast-paced environment.
Strong problem-resolution skills and the ability to take direction.
Excellent communication skills, including writing, editing, and proofreading.
Ability to maintain confidentiality and handle sensitive information.
Associate or Bachelor’s degree in accounting, Finance, or related field (or equivalent experience) preferred.
2+ years of experience in accounts payable
In possession of appropriate documentation to legally gain and maintain employment in the US.
Ability to create and maintain productive relationships with employees, clients, and vendors

Responsibilities

Process vendor invoices, ensuring proper coding and approval according to internal controls and general ledger requirements.
Reconcile vendor statements and promptly resolve any discrepancies.
Review and process employee expense reports in compliance with company policies.
Perform American Express (Amex) reconciliations and ensure all transactions are documented and accurately recorded.
Prepare and process payments to vendors via checks and ACH, ensuring accuracy, timeliness, and appropriate authorization.
Upload and manage Positive Pay files to ensure secure check disbursement and prevent fraudulent activity.
Perform daily bank reconciliations to ensure all transactions are recorded and discrepancies are addressed promptly.
Maintain up-to-date accounts payable records and support month-end closing procedures.
Monitor and track subcontractor invoices, ensuring alignment with project budgets.
Support internal audits by providing documentation and explanation of transactions.
Identify opportunities to improve processes and increase efficiency in AP workflows.
Communicate effectively with vendors, clients, and internal stakeholders to address issues promptly.