AP & Employee Expense Specialist

Mixpanel•Austin, TX

1d•Hybrid

About The Position

About the Operational Finance Team The Operational Finance team keeps the business running day-to-day across Accounting & AP, Billing, Collections, Payroll, and Deal Desk. This role sits within the Accounting & AP function, which is responsible for accurately recording all vendor-related transactions and keeping our vendors paid on time. About the Role As an AP & Employee Expense Specialist, you'll be the primary owner of Mixpanel's accounts payable and employee expense programs, operating across Zip (AP) and Navan (T&E). You bring accuracy, timeliness, and analytical instinct to what might look like transactional work — surfacing patterns, forming recommendations, and driving resolution without being asked.

Requirements

3+ years of experience in AP, expense management, or a related finance operations role
Working knowledge of domestic and international payment methods, currency structures, and common processing errors
Experience with procure-to-pay and T&E platforms (Zip & Navan; NetSuite a strong plus)
Strong analytical skills and proactive communication style — you bring issues with context and a recommendation
Ability to manage a consistent weekly cadence independently and follow through without reminders

Nice To Haves

Familiarity with GL coding, accruals, or month-end close processes
Experience in a high-growth or SOX-adjacent environment

Responsibilities

Triage and manage the AP inbox in Zip daily; assess all flagged invoices within one week with documented rationale
Own the weekly payment run, wallet funding analysis, and payment readiness reviews; flag persistent vendor patterns with a proposed fix
Monitor and clear the Navan flagged transaction queue daily; maintain standardized response templates and upload weekly activity to NetSuite
Prepare monthly T&E flag trend analysis with MoM data, root cause hypothesis, and a concrete recommendation
Manage the physical card program using the three-strikes compliance framework; draft corrective action communications for manager review
Prepare AP aging reports, Navan reconciliation, T&E accruals, and international reclassifications at month-end close
Attend weekly Procurement/AP and monthly Cash/AP meetings with prepared agendas; follow through on action items proactively
Own the [email protected], [email protected], #ap-help, and #travel-and-expense-at-mixpanel channels; respond within 48 hours