AP & Employee Expense Specialist

Mixpanel•Chicago, IL

18h•Hybrid

About The Position

Mixpanel is seeking an AP & Employee Expense Specialist to join their Operational Finance Team. This role will be the primary owner of the company's accounts payable and employee expense programs, utilizing Zip for AP and Navan for T&E. The specialist will be responsible for ensuring accuracy, timeliness, and analytical insight in transactional work, identifying patterns, making recommendations, and proactively resolving issues. The Operational Finance team supports daily business operations across Accounting & AP, Billing, Collections, Payroll, and Deal Desk. The Accounting & AP function specifically focuses on accurate recording of vendor transactions and timely vendor payments.

Requirements

3+ years of experience in AP, expense management, or a related finance operations role
Working knowledge of domestic and international payment methods, currency structures, and common processing errors
Experience with procure-to-pay and T&E platforms (Zip & Navan; NetSuite a strong plus)
Strong analytical skills and proactive communication style — you bring issues with context and a recommendation
Ability to manage a consistent weekly cadence independently and follow through without reminders

Nice To Haves

Familiarity with GL coding, accruals, or month-end close processes
Experience in a high-growth or SOX-adjacent environment

Responsibilities

Triage and manage the AP inbox in Zip daily; assess all flagged invoices within one week with documented rationale
Own the weekly payment run, wallet funding analysis, and payment readiness reviews; flag persistent vendor patterns with a proposed fix
Monitor and clear the Navan flagged transaction queue daily; maintain standardized response templates and upload weekly activity to NetSuite
Prepare monthly T&E flag trend analysis with MoM data, root cause hypothesis, and a concrete recommendation
Manage the physical card program using the three-strikes compliance framework; draft corrective action communications for manager review
Prepare AP aging reports, Navan reconciliation, T&E accruals, and international reclassifications at month-end close
Attend weekly Procurement/AP and monthly Cash/AP meetings with prepared agendas; follow through on action items proactively
Own the [email protected], [email protected], #ap-help, and #travel-and-expense-at-mixpanel channels; respond within 48 hours