Specialist, Expense

Goodwin•Boston, MA

2d•$65,000 - $87,000

About The Position

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do. Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer. This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers. This highly visible role ensures that all billable invoices and expenses are received on time, coded accurately, and billed promptly to clients. You will work closely with Partners, Billing teams, Accounts Payable, Procurement, and external vendors—so strong communication skills, exceptional organization, and analytical strength are essential.

Requirements

0-3 years of experience in billing, accounts payable, financial operations, or a related field.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent communication and interpersonal skills; comfortable working with senior‑level stakeholders.
Strong analytical skills and attention to detail.
Ability to interpret contracts, billing rules, and financial documentation.
Proficiency with financial systems; experience with AP or billing platforms is a plus.
A proactive mindset with a passion for improving processes and solving problems.

Responsibilities

Partner & Billing Support Serve as the lead expense analyst for each Partner’s client teams, proactively managing all expenses and invoices from the contracting stage through final billing.
Meet regularly with Partners and Billers to stay ahead of outstanding invoices and expense reports tied to their clients.
Follow the status of invoices from procure to pay.
Serve as the primary point of contact for expense‑related questions, billing requirements, and process guidance.
Ensure timely and accurate coding of invoices and follow‑through to client billing.
Expense Review & Compliance Review client‑billable expenses to ensure compliance with client guidelines and firm policies.
Confirm proper documentation, receipt requirements, and client‑specific billing rules.
Investigate and resolve client inquiries or disputes related to billable expenses.
Vendor & AP Coordination Manage high‑volume vendors such as patents and complex coding needs.
Review vendor invoices for accuracy, contract alignment, and input GL coding.
Verify pricing, quantities, and service periods against purchase orders, SOWs, or vendor agreements.
Identify billing inconsistencies, duplicate charges, or non‑compliant spend and escalate as needed.
Partner with Procurement and Accounts Payable to resolve vendor disputes and ensure timely payment.
Serve as a subject matter expert for the Accounts Payable system and related processes.
Process Improvement Recommend and implement process improvements to increase efficiency and strengthen internal controls.
Collaborate with cross‑functional teams to streamline workflows and enhance the overall billing and expense experience.