Accounts Payable Rep- Expense

PACSUN•Anaheim, CA

21h•Onsite

About The Position

The Accounts Payable Representative – Expense is responsible for processing and paying invoices in a timely and efficient manner. Specific duties include the payment of purchase order bills, fixed arrangement expenses, check requests, summary billings, capital projects and other various corporate expense invoices. Additionally, this role will oversee our AP invoice workflow tool ensuring invoices are coded and approved timely, exception queues are escalated and addressed and produce weekly invoice status reports to all corporate users. A day in the life, what you’ll be doing: Process invoices through the D365 A/P module based on invoice terms. Prepare corporate invoices for payment by reviewing for proper approval and coding and routing when necessary for additional approval. Oversee the AP invoice workflow software (Invoice Capture) ensuring invoices are coded and approved timely. Produce weekly invoice status reporting from Invoice Capture for all corporate users to escalate aged invoices without an approval. Preparing monthly summary billings using Efiles imported to AP System for payment based on invoice terms. Manage AP Inbox and respond to vendor, employee and management inquiries regarding invoices and payments. Research old invoices and resolve price, quantity, term, and other payment discrepancies. Review vendor statements and research past due invoices and credit memos. Work on special projects as assigned by the A/P Manager. Assist A/P Reps as needed with Concur, Tax Check Requests and other projects as requested Prepare incoming checks for deposit by obtaining coding as needed. Process AP ACH and check payments as needed.

Requirements

Associate’s degree; Accounting or Finance emphasis preferred.
2-3 years of accounts payable experience, preferably within a retail company.
Basic knowledge of accounting principles and skills.
Effective written and verbal communication skills; legible handwriting is a must.
Demonstrated ability to build positive, productive working relationships with internal and external partners.
Excellent organizational skills; must be able to effectively manage processing of a high volume of invoices (received in both hardcopy and digital format) and assist with other projects.
Ability to work with limited supervision in a fast pace environment.
Practical experience with an accounting system, Infor Cloud Suite Financials or Lawson preferred.
Experience working with an AP invoice workflow system a plus.
Key boarding and 10 key by touch skills that support processing a large volume of invoices on a daily basis.
Proficiency in MS Office Suite, including advanced Excel skills; vlookups, functions, and pivot tables.
Proficiency in MS Outlook, including group mailbox management

Responsibilities

Process invoices through the D365 A/P module based on invoice terms.
Prepare corporate invoices for payment by reviewing for proper approval and coding and routing when necessary for additional approval.
Oversee the AP invoice workflow software (Invoice Capture) ensuring invoices are coded and approved timely.
Produce weekly invoice status reporting from Invoice Capture for all corporate users to escalate aged invoices without an approval.
Preparing monthly summary billings using Efiles imported to AP System for payment based on invoice terms.
Manage AP Inbox and respond to vendor, employee and management inquiries regarding invoices and payments.
Research old invoices and resolve price, quantity, term, and other payment discrepancies.
Review vendor statements and research past due invoices and credit memos.
Work on special projects as assigned by the A/P Manager.
Assist A/P Reps as needed with Concur, Tax Check Requests and other projects as requested
Prepare incoming checks for deposit by obtaining coding as needed.
Process AP ACH and check payments as needed.