AP Clerk/Elections Analyst

Pottawatomie County•Westmoreland, KS

6d•Onsite

About The Position

Under the supervision of the Pottawatomie County Clerk, the A/P Clerk is a non-exempt position under FLSA. This position provides clerical support for the Pottawatomie County Clerk’s Office with special focus on Accounts Payable and Voter Registration.

Requirements

Thorough knowledge of computer software.
Working knowledge of mathematics, bookkeeping and elections.
Ability to read and interpret maps and signatures on voter registrations cards for election purposes.
Excellent interpersonal, bookkeeping, office practices, and organizational and oral communication skills.
Ability to read, comprehend and write.
Ability to effectively present information in one-on-one and small group situations.
One year of similar or related experience is required.
A high school diploma, GED, or equivalent is required.

Nice To Haves

Technical or some college level courses in Accounting, Finance, or mathematics is desired, supplemented by two years of job related experience preferred.

Responsibilities

Processes account payables; properly input voucher payment data and confirms current W-9.
Provides courteous & professional service for internal and external customers.
Properly inputs approved journal entries, fund transfers and budget adjustments.
Review any motor vehicle property tax statements received from the County Treasurer on a timely basis.
In conjunction with Election Supervisor, will help maintain voter registration data base: Adding, changing, or forwarding all voter registration applications that are received. Generate and prepare voter registration cards to be mailed out weekly. Deleting and purging all non-valid voters according to National Voter Registration Act. As well as maintaining the voter registration data base according to the guidelines set up by NVRA. Printing and preparing of poll books as needed for all elections and assists with posting voter history.
Process advance and early voters.
In conjunction with the Election Supervisor, assist with elections, election training and election abstracts.
Filing and scanning of election documents.
Assist customers in the process of homestead applications as well as any service provided by the County Clerk’s Office.
Performs other duties as deemed necessary or assigned.