AP/AR Specialist

HPI Real Estate Services & Investments•West Lake Hills, TX

About The Position

We are hiring an Accounts Payable and Accounts Receivable Specialist to support the Accounts Payable and Accounts Receivable team by processing all payments.

Requirements

At least 5 years of experience required, preferred 3 years or more
Minimum HS diploma or equivalent required
Able to type efficiently and use 10-key by touch
Exceptional customer service skills
Excellent project management skills
Strong administrative, organization skills, and ability to prioritize work and attention to detail
Dedicated, energetic and detail oriented and thrive in a dynamic environment

Nice To Haves

Commercial real estate (office/industrial) industry experience strongly desired
Commercial Property Management Software experience preferred (Yardi, Skyline, MRI)

Responsibilities

Participate in Control and Procedures groups. Proper policy and procedure must be followed at all times.
Receive and review invoices sent by mail or email; stamp and code with the appropriate property number and general ledger account based upon annual budgets.
Enter invoices into proper accounting software, route for approval to property managers for verification of goods or services received, and appropriate coding.
Ensure accuracy of payable data entered and forward edit lists with invoices to property accountants for approval before cutting checks.
Process daily/weekly check runs.
Submit checks to the President and/or Partners for signature.
Answer accounts payable questions from vendors, property managers, property accountants and other authorized employees.
Other duties and projects as assigned by your manager.
Daily preparation of bank deposits, received in office, using electronic scanning, deposit slips, and mail
Daily post all cash receipts received at the various bank lockboxes or branch deposits as well as any wires or ACH payments
Serve as point of contact regarding all AR inquiries from property management team
Make any accounts receivable adjustments initiated by property managers or other authorized personnel
Prepare and share preliminary monthly scheduled rent charge reports with property management team
Post monthly charges to tenant accounts and apply any prepaid rent, research any account posting issues.
Support annual CAM recovery reconciliation postings
Follow and update SOP policy relating to AR as changes are developed
Other duties and projects as assigned by your manager