AP/AR Analyst

Victor Sierra Aviation•Palmer, AK

1d•Onsite

About The Position

Victor Sierra Aviation (VSA) is the parent company of McFarlane Aviation, McFarlane Alaska, Tempest Aero Group®, Av8, and Aviation Products Systems. We acquire and build businesses that lead in engineering, manufacturing, and distribution of exceptional aerospace products globally. Based in Palmer, McFarlane Alaska specializes in parts and performance modifications supporting bush flying (STOL), designing, manufacturing, and distributing high-quality aircraft parts for the aviation market. With over 50 years of combined experience, the team is committed to delivering superior parts with exceptional, old-fashioned customer service. As an AP/AR Analyst, you’ll be responsible for accounts payable and receivable operations within McFarlane Alaska. On the payable side, you’ll manage invoice processing and 3-way matching, investigate and resolve discrepancies, maintain vendor records, and prepare weekly payments. On the receivable side, you’ll manage cash application, collections, and customer account issues. Across both functions, you’ll work closely with Purchasing, Receiving, Sales, vendors, and customers to resolve issues and keep AP and AR processes running smoothly.

Requirements

Strong analytical and troubleshooting skills with the ability to investigate and resolve complex transactional issues
Experience working in accounts payable
Hands-on experience with ERP systems and AP automation software (invoice capture, workflow routing, and exception management)
Strong understanding of 3-way matching processes and procure-to-pay workflows
Ability to interpret purchasing, receiving, and invoicing data to resolve transactional discrepancies
Strong organizational skills and ability to manage large volumes of transactions and competing priorities
Proficiency with Excel and financial systems navigation
Experience with accounts receivable processes, including invoicing, cash application, and collections
Comfortable communicating directly with customers on payment, billing, and account matters
Effective communicator who can work collaboratively with vendors, customers, purchasing, sales, and accounting staff
Detail-oriented with a strong commitment to accuracy and financial data integrity

Nice To Haves

3-6 years of experience in accounts payable, accounting operations, or procure-to-pay processing
Experience working in manufacturing, distribution, or inventory-based environments
Familiarity with raw material purchasing, resale inventory transactions, and inventory-related AP processes
Experience with AP automation tools integrated with ERP systems
Experience with credit management
Associate degree in Accounting, Finance, Business, or related field preferred

Responsibilities

Manage invoice processing and 3-way matching
Investigate and resolve discrepancies
Maintain vendor records
Prepare weekly payments
Manage cash application, collections, and customer account issues
Work closely with Purchasing, Receiving, Sales, vendors, and customers to resolve issues and keep AP and AR processes running smoothly
Perform advanced 3-way match analysis between purchase orders, receiving transactions, and vendor invoices, identifying and resolving discrepancies
Research and resolve 3-way match exceptions, including pricing variances, quantity mismatches, freight differences, receiving discrepancies, and vendor billing
Monitor aged receiving reports, unmatched invoices, and system exceptions, proactively driving resolution through collaboration with Purchasing, Receiving, and vendors
Maintain accurate vendor master data, including W-9 records, 1099 classifications, and banking information
Prepare and remit vendor payments on a weekly basis, ensuring timely payment to vendors while considering cash flow implications
Assist with annual 1099 reporting, including vendor verification, system configuration, and IRS filing
Apply incoming customer payments (checks, ACH, credit card) to the correct invoices and accounts within the ERP system
Monitor the AR aging report and proactively follow up on past-due accounts to minimize outstanding balances
Research and resolve billing discrepancies, short-pays, and customer disputes in collaboration with Sales
Process credit memos, refunds, and account adjustments as needed
Support credit limit reviews and payment term evaluations for new and existing customers
Conduct collections outreach (calls, emails, statements) on overdue accounts while maintaining professional customer relationships
Reconcile the AR sub-ledger to the general ledger and assist with AR-related month-end close activities
Participate in ERP and AP/AR automation system enhancements, testing, and process improvements
Support audit preparation, documentation updates, and month-end close activities across both AP and AR
Analyze AP/AR transactional data to identify opportunities for automation improvements, workflow efficiency, and exception reduction