AP/AR & Administrative Coordinator

GO Media•Raleigh, NC

21h

About The Position

We are a growing, multi-entity organization with operations spanning real estate, orthodontics, consulting, aviation, firearms, marketing, and more. We're looking for a motivated, people-oriented AP/AR & Administrative Coordinator to join our accounting team — no prior experience in every area required. If you're organized, eager to learn, and take pride in getting details right, we'll help you grow the rest. This is a great opportunity for someone early in their accounting or administrative career. You'll support payables and receivables, help keep records organized, and serve as a friendly, professional presence at our front office — greeting guests, answering phones, and helping the day run smoothly. You'll be part of a small, supportive team where your work is visible, your contributions matter, and there is real opportunity to develop your skills across a wide range of industries.

Requirements

Some experience or coursework in accounting, bookkeeping, or office administration — even basic is fine.
Comfortable using Microsoft Excel and general office software (Outlook, Word, etc.).
Strong attention to detail — you double-check your work and take accuracy seriously.
Good communication skills and a friendly, professional attitude with guests, vendors, and coworkers.
Reliable, organized, and able to manage recurring tasks and deadlines.
Willingness to pitch in across both accounting and front-office duties.

Nice To Haves

Any prior experience with AP, AR, or general accounting support.
Familiarity with QuickBooks or similar accounting software.
Associate's or Bachelor's degree in Accounting, Business, or a related field — or currently pursuing one.
Experience in an office with multiple departments or business lines.

Responsibilities

Help maintain vendor records and assist with onboarding new vendors.
Enter and process vendor invoices with proper coding and routing for approval.
Assist with preparing and processing payment runs.
Help research and resolve invoice or payment questions.
Respond to vendor and internal inquiries in a professional, helpful manner.
Prepare and send out customer invoices across multiple entities.
Record incoming payments and help match them to the correct accounts.
Assist with reviewing outstanding balances and following up with customers as needed.
Work with internal teams to correct any billing issues or discrepancies.
Assist with monthly bank and account reconciliations.
Support journal entries and month-end closing tasks under the guidance of senior team members.
Help gather supporting schedules and documentation for reporting.
Greet visitors and answer incoming calls in a warm, professional manner.
Maintain organized digital and physical filing systems for accounting and office records.
Help coordinate mail, deliveries, and general front office upkeep.
Assist with audit preparation and documentation as directed.
Provide day-to-day administrative support to the Finance Director and accounting team.

Benefits

Full benefits package — Medical, Dental, Vision, and Life Insurance.
A welcoming, team-oriented culture where you'll feel supported from day one.
On-the-job training and mentorship from experienced accounting professionals.
Exposure to a wide variety of industries within one growing organization.
A stable position with real opportunities to grow your skills and responsibilities over time.

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