AP/AR Accounting Associate II

ELLWOOD Texas Forge Houston•Houston, TX

About The Position

This role is responsible for managing both Accounts Payable (AP) and Accounts Receivable (AR) functions. The AP/AR Accounting Associate II will ensure accurate and timely processing of vendor payments and customer invoices, maintain vendor and customer files, and perform monthly closing processes for both AP and AR. Attention to detail is crucial for accuracy, error correction, and minimizing issues with vendors and customers. The position requires proficiency in Microsoft Excel, Outlook, and Word, with the ability to manage multiple inboxes and electronic records.

Requirements

Moderate to advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUPs, sorting, and filtering functions.
Proficiency in Microsoft Outlook and Word.
Comfortable managing multiple inboxes, folders, and electronic records.
US Citizen or Permanent Resident (due to military contract requirements).

Responsibilities

Monitor AP inbox and process vendor payments accurately and timely per division’s payment terms, ensuring acute attention to detail to avoid duplicate payments, error correction, and minimize vendor issues.
Match vendor invoices to receiving documentation, requisitions, and purchase orders, verifying approvals to ensure purchasing procedures have been followed in accordance with Company guidelines and to ensure accurate payment. Follow-up and resolve outstanding issues.
Edit vouchers during processing for accuracy as to payee, quantity received, and general ledger account coding to reflect the proper period, department, and cost center.
Perform monthly Accounts Payable closing process accurately and timely to ensure transactions are posted in the proper month and vendor statistics are updated accurately.
Maintain vendor files in accordance with established policies and governmental requirements.
Process invoices for customer shipments and post to general ledger accurately and timely. Track customer returns and credit memos.
Process customer receipts accurately and timely with acute attention to detail to minimize error correction and customer issues.
Monitor AR inbox for customer correspondence, including both internal and external inquiries. Provide professional and timely communication.
Follow up and resolve outstanding issues including short payments, debits, and other payment discrepancies.
Perform monthly Accounts Receivable closing process and account reconciliations accurately and timely to ensure transactions are posted in the proper month and cash receipts are accurately reflected in the general ledger.
Maintain customer files in accordance with established policies and governmental requirements.