AP/AR Accounting Associate II

All ELLWOOD Groups•Houston, TX

About The Position

This role is responsible for managing both Accounts Payable (AP) and Accounts Receivable (AR) functions. The AP duties include processing vendor payments accurately and timely, matching invoices to supporting documentation, editing vouchers, performing monthly AP closing, and maintaining vendor files. The AR duties involve processing customer invoices, tracking returns and credit memos, processing customer receipts, managing AR inbox correspondence, resolving outstanding issues, performing monthly AR closing and reconciliations, and maintaining customer files. The company is an Equal Employment Opportunity employer and has specific requirements due to military contract needs, requiring candidates to be US Citizens or Permanent Residents.

Requirements

Moderate to advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUPs, sorting, and filtering functions.
Proficiency in Microsoft Outlook and Word.
Comfortable managing multiple inboxes, folders, and electronic records.
Acute attention to detail is required to avoid duplicate payment, error correction and minimize vendor issues.
Acute attention to detail is required to minimize error correction and customer issues.
Must be a US Citizen or Permanent Resident due to military contract requirements.

Responsibilities

Monitor AP inbox and process vendor payments accurately and timely per division’s payment terms.
Match vendor invoices to receiving documentation, requisitions, and purchase orders and verify approvals.
Edit vouchers during processing for accuracy as to payee, quantity received, and general ledger account coding.
Perform monthly Accounts Payable closing process accurately and timely.
Maintain vendor files in accordance with established policies and governmental requirements.
Process invoices for customer shipments and post to general ledger accurately and timely.
Track customer returns and credit memos.
Process customer receipts accurately and timely.
Monitor AR inbox for customer correspondence, including both internal and external inquiries.
Provide professional and timely communication.
Follow up and resolve outstanding issues including short payments, debits, and other payment discrepancies.
Perform monthly Accounts Receivable closing process and account reconciliations accurately and timely.
Maintain customer files in accordance with established policies and governmental requirements.