AP and Supplier Specialist

Authority Brands•Atlanta, GA

About The Position

The AP and Supplier Specialist is a detail-oriented role on the Finance team that manages the full accounts payable cycle and maintains accurate supplier data. The position also supports general accounting functions and internal controls, working with internal teams and external suppliers in a fast-paced environment. The role plans and coordinates general accounting activities to ensure accurate, timely financial recording and reporting; manages general ledger operations, including accounts payable and purchases; and maintains accounting records and documentation. It also supports accounting systems and enhancements, internal controls, audit requests, process improvements, and special projects. The specialist is expected to maintain collaborative relationships with functional and departmental leaders and adhere to company performance standards and code of ethics.

Requirements

At least 2 years of experience in Accounts Payable, Supplier Maintenance, or General Accounting roles.
Proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis.
Experience with large ERP systems and OCR tools.
Strong understanding of the accounts payable process from invoice receipt through reconciliation.
Exceptional attention to detail and organizational skills, with the ability to multitask and meet tight deadlines.
Excellent communication skills and comfort engaging with internal stakeholders and external suppliers.
Demonstrated ability to identify and implement process improvements.
Ability to work effectively under pressure while maintaining accuracy and professionalism.

Responsibilities

Manage the end-to-end accounts payable process, from supplier service delivery and invoice submission through payment processing and reconciliation.
Verify invoice accuracy and coding, and process payments according to supplier terms.
Reconcile supplier statements to ensure invoices are accounted for and paid correctly.
Work with internal departments to resolve invoice discrepancies and payment issues within established SLAs.
Support improvements to the efficiency and accuracy of accounts payable workflows.
Maintain supplier records in the ERP system, including new vendor setup and updates to addresses, contacts, and banking information.
Validate supplier data, including calling suppliers to verify banking and contact details before releasing payments.
Ensure supplier information complies with company policies, internal controls, and regulatory requirements.
Coordinate with cross-functional teams to maintain accurate supplier master data and support audit requests.
Plan, organize, and coordinate general accounting activities to ensure accurate and timely recording and reporting of financial results.
Manage day-to-day general ledger operations, including accounts payable and purchases.
Implement and monitor internal controls, including procurement approvals, inventory counts and obsolescence testing, and oversight of petty cash and local bank accounts.
Ensure accuracy and consistency of data across accounting functions.
Maintain current and accurate accounting records and documentation.
Manage accounting systems and implement enhancements to support business growth and expansion.
Perform special projects and ad hoc responsibilities as assigned.
Develop and maintain collaborative relationships with functional and departmental leaders.
Uphold performance standards and adhere to the company’s code of ethics.