AP Analyst

Aston Carter•Malvern, PA

7d•$26 - $30•Hybrid

About The Position

The AP Analyst supports the corporate accounts payable function by managing day-to-day AP activities, including invoice processing, three-way matching, supplier invoice analysis, and exception research and remediation. This role focuses on ensuring accurate and timely processing of invoices and payments within Oracle Cloud and other ERP systems, while handling multiple AP workflows simultaneously.

Requirements

Associate's degree.
Four or more years of experience processing accounts payable invoices within an organization with revenue greater than $300 million.
Four or more years of experience performing three-way match within an organization with revenue greater than $300 million.
Four or more years of experience managing multiple AP processes, including invoicing, AP inbox management, and approvals.
Multiple years of experience with supplier invoice analysis, AP exception research and remediation, identifying accounting treatment for non-purchase order invoices, and initiating supplier payments.
Four or more years of experience working with an ERP system such as Oracle, SAP, Workday, JD Edwards, NetSuite, PeopleSoft, Great Plains, or similar (experience may be in combination across systems).
Multiple years of experience creating pivot tables, VLOOKUPs, and basic formulas in Microsoft Excel.
Previous experience working in a temporary or contract role since 2017 or later.
Strong knowledge of accounts payable processes, including invoice processing and three-way matching.
Ability to manage high volumes of work and multiple concurrent AP workflows with attention to detail.

Nice To Haves

Hands-on experience with Oracle Cloud for accounts payable processing.
Experience in purchasing and supplier/vendor master data creation and maintenance.
Familiarity with matching tax identification numbers and managing 1099-related information.
Comfort working within large, complex organizations with significant transaction volumes.
Strong analytical skills to investigate and resolve AP exceptions and discrepancies.
Ability to work effectively in a hybrid environment and collaborate with a team of AP professionals.
Experience in high-profile financial or investment-focused environments is a plus.

Responsibilities

Process accounts payable invoices within Oracle Cloud and other enterprise resource planning (ERP) systems.
Perform three-way match between purchase orders, receipts, and invoices to ensure accuracy and compliance.
Analyze supplier invoices to verify details, resolve discrepancies, and ensure proper documentation.
Conduct AP exception research and remediation to identify root causes and implement corrective actions.
Determine appropriate accounting treatment for non-purchase order invoices and ensure proper coding.
Initiate supplier payments in accordance with established policies, procedures, and payment schedules.
Manage multiple AP processes concurrently, including invoicing, AP inbox management, and approval workflows.
Create and maintain pivot tables, VLOOKUPs, and basic formulas in Microsoft Excel to support AP reporting and analysis.
Support purchasing, supplier and vendor master data creation, and maintenance, including matching tax IDs and 1099 information.
Collaborate with internal stakeholders to resolve AP issues and ensure smooth end-to-end processing.
Contribute to continuous improvement of AP processes by identifying efficiencies and recommending enhancements.

Benefits

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
holiday pay for six major holidays
accrual of paid time off, with 16 hours of PTO earned for every 400 hours worked