Analyst, AP

Horizon Media•New York, NY

6d•Hybrid

About The Position

The Accounts Payable Analyst is an integral part of the finance team, responsible for the accurate and timely processing of all overhead-related payables. This role focuses on ensuring that corporate expenses are coded, processed, and paid efficiently. The ideal candidate possesses strong attention to detail, a foundational understanding of AP processes, and a customer-service mindset to support both internal stakeholders and external vendors.

Requirements

2–3 years of proven experience in a high-volume Accounts Payable role, preferably with a focus on overhead or corporate expenses.
Solid understanding of basic accounting principles and full-cycle Accounts Payable processes (vendor setup, invoice processing, and payment execution).
Hands-on experience with major ERP systems; experience with NetSuite is highly desirable.
Strong data entry skills with a high degree of accuracy and attention to detail.
Excellent problem-solving skills and the ability to research and resolve invoice and payment discrepancies.
Strong verbal and written communication skills, with a collaborative, customer-service-oriented approach to working with internal teams and external vendors.

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred.

Responsibilities

Manage the daily invoice processing for corporate overhead expenses, securing necessary departmental approvals and coding.
Assist in the preparation and execution of weekly payment batches, focusing on check, ACH and electronic payments.
Identify, research, and resolve discrepancies, duplicate invoices, or missing information in a timely manner.
Serve as the primary point of contact for overhead vendor inquiries, responding to payment status requests promptly and professionally.
Actively monitor and manage two dedicated accounts payable email inboxes, specifically covering both overhead and media payables.
Serve as the primary point of contact for vendor inquiries across both overhead and media channels, responding to payment status requests, invoice disputes, and general questions promptly and professionally.
Perform regular vendor statement reconciliations to ensure accounts remain current and there are no outstanding past-due balances.
Assist in maintaining accurate and updated vendor master files, including gathering W-9s and verifying banking details.
Work closely with key employees across the organization to ensure timely processing and approval of overhead bills.
Ensure strict adherence to all AP financial controls and company policies to mitigate risk.
Maintain organized and accurate AP records and documentation for audit purposes.
Support the AP Supervisor and wider finance team with month-end closing procedures, including compiling data for overhead accruals, reporting, outstanding checks reconciliation, and general ledger reconciliations.
Contribute to process improvements to streamline overhead invoice routing and approval workflows.