AOS III - Payroll Tech

DHRM•Staunton, VA

About The Position

The AOS III - Payroll Tech analyzes payroll transactions and processes routine and non-routine payroll activities for Western State Hospital. The role calculates employee payments and adjustments, investigates prior payments, processes benefit-plan and deduction data, handles direct-deposit information, and supports accurate payroll certification. It audits payroll edits and documents before and after certification, reconciles overtime, shift, and wage interface batches with UKG/Kronos WFM, and makes manual adjustments when needed. The position maintains payroll records and employee files according to retention requirements, prepares data for reporting, and responds to inquiries about salary history and payroll information. It works with employees, coworkers, the Department of Accounts, cashier, and payroll staff to resolve processing questions and payment issues. The payroll technician also provides backup for other payroll technicians, assists with workload and deadlines, and completes required training and safety reporting. All Western State Hospital staff are considered essential employees.

Requirements

Working knowledge of basic accounting principles and general office procedures.
Competence analyzing fiscal transactions and performing detailed mathematical calculations accurately.
Ability to perform meticulous data entry and auditing and ensure financial records are error-free.
Ability to work under pressure and interpret policies and regulations, especially FLSA and state guidelines.
Flexibility and ability to adapt to a changing environment.
Ability to use online systems, LANs, networks, timekeeping software, and software packages such as MS Word and Excel.

Nice To Haves

Associate or bachelor's degree, preferably in accounting and/or financial systems; alternatively, a high school diploma or equivalent combined with demonstrated experience performing the essential functions.
Extensive experience and working knowledge of accounting and/or payroll principles.
Bilingual.
Veteran or veteran spouse.

Responsibilities

Analyze and calculate non-routine employee payments, investigate prior payments, and prepare or adjust payroll transactions as needed.
Process employee benefit-plan and deduction data, direct-deposit information, VRS adjustments, and deposits related to petty cash and agency reimbursements.
Maintain accurate payroll calculations, adjustments, overrides, deposit coding, and audit-trail documentation.
Audit payroll edits and final-pay documents for completeness, research errors, and make corrections before final pay.
Reconcile overtime, shift, and wage interface batches with UKG/Kronos WFM and make manual adjustments when needed.
Investigate potential processing problems, inform the supervisor of unusual occurrences, calculate payroll certification adjustments, and document differences.
Review reports and assist with pre-audits before wage payroll certification and post-audits after certification.
Maintain payroll documents and employee files according to the record-retention schedule, summarize data for reporting, and respond to salary-history inquiries.
Maintain records of LWOP, HC, VRS payments, and other deductions in Cardinal; update sign-on bonus records and amounts due back when applicable.
Assist employees and coworkers with payroll inquiries and communicate with the Department of Accounts, cashier, and payroll personnel about processing questions, direct deposits, void checks, stop payments, and wire transfers.
Support the payroll supervisor and staff with additional workloads and deadlines, work effectively as part of the payroll team, and communicate procedural changes in a timely manner.
Report safety issues promptly and maintain mandatory training requirements.