AOS III - Payroll Tech
About The Position
The AOS III - Payroll Tech analyzes and processes payroll transactions, audits payroll before and after certification, maintains payroll records, and responds to employee and coworker inquiries. The role handles non-routine employee payments, benefit-plan and deduction data, petty cash deposits and reimbursements, VRS adjustments, direct-deposit information, and payroll records in Cardinal. It also provides backup for other payroll technicians and helps the payroll team meet deadlines and maintain accurate audit documentation. The position works with payroll interfaces for overtime, shift, and wage data, reconciling them to UKG/Kronos WFM and making manual adjustments when necessary. It investigates errors and processing issues, reviews payroll reports and documents, and assists with pre- and post-certification audits. The position also maintains payroll documents and employee files according to retention schedules, responds to inquiries about salary history, and tracks specified leave, payment, deduction, and sign-on bonus records. The role interacts with employees, coworkers, the Department of Accounts, cashier, and payroll personnel to address payroll questions and payment issues. It assists the payroll supervisor and staff with workloads and deadlines, seeks clarification on procedures, communicates changes, and contributes to workplace safety by reporting issues and completing mandatory training. Western State Hospital staff are considered essential employees.
Requirements
- Working knowledge of basic accounting principles and general office procedures.
- Ability to analyze fiscal transactions and perform detailed mathematical calculations accurately.
- Ability to perform meticulous data entry and auditing and ensure financial records are error-free.
- Ability to work under pressure and interpret policies and regulations, especially FLSA and state guidelines.
- Flexibility and ability to adapt to a changing environment.
- Ability to use online systems, LANs, networks, timekeeping software, and software packages such as MS Word and Excel.
Nice To Haves
- Associate or bachelor's degree with related studies in accounting and/or financial systems; alternatively, a high school diploma or equivalent combined with demonstrated experience performing the essential functions.
- Extensive experience and working knowledge of accounting principles and/or payroll principles.
- Bilingual ability.
- Veteran or veteran spouse status.
Responsibilities
- Analyze and calculate non-routine employee payments; investigate prior payments and prepare adjustments as needed.
- Process employee benefit-plan and deduction data, petty cash deposits, agency reimbursements, VRS adjustments, and direct-deposit information.
- Maintain accurate payroll calculations, overrides, deposit coding, and audit-trail documentation; provide backup for other payroll technicians.
- Audit payroll before and after certification by researching errors, correcting them, reviewing payroll documents and reports, and documenting adjustments and differences.
- Reconcile overtime, shift, and wage interface batches to UKG/Kronos WFM and make manual adjustments as needed.
- Investigate potential processing problems and inform the supervisor of unusual occurrences.
- Assist with pre-audits and post-audits of wage payroll and review Cardinal edits.
- Maintain payroll documents and employee files according to the record-retention schedule, and summarize data for reporting.
- Respond to inquiries about current or past salary history and maintain records of LWOP, HC, VRS payments, and other deductions in Cardinal.
- Update sign-on bonus records when both halves of a bonus are received and maintain amounts due back when an employee leaves within one year.
- Assist employees and coworkers with payroll inquiries; interact with the Department of Accounts, cashier, and payroll personnel regarding processing questions, direct deposits, void checks, stop payments, and wire transfers.
- Assist the payroll supervisor and staff with workload and deadlines; communicate procedure changes and work effectively as part of the payroll team.
- Report safety issues promptly and maintain mandatory training requirements.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
