AOG Purchasing Coordinator

Omni Air International (OAI)•Tulsa, OK

19h•Onsite

About The Position

Omni Air International is a private airline providing tailored passenger and government charter services. We’re committed to exceeding expectations, with satisfaction and safety as our measure of success. We pride ourselves on providing our employees a work experience built on family values. Our employee’s contributions impact the lives of passengers on a daily basis. The primary responsibility of the AOG Coordinator is to support line maintenance with respect to aircraft part requirements. AOG Coordinators search OAI’s inventory levels at stations for requested parts first, and arrange transfers if possible. When the requirement must be satisfied by another method such as purchase, exchange, loan; the AOG Coordinator must inquire with OAI approved vendors for part procurement. The AOG Coordinator must obtain multiple quotes, if possible and as time allows, for each part considering cost, condition, age of certification, and location of part. AOG Coordinators are required to communicate with station personnel and vendors in order to identify shipping methods that will position the required parts to the location needed within time allowed to return an airplane to service. Additionally, it is the responsibility of the AOG Coordinator to distribute shipping information internally as well as to the recipients. Continuous monitoring of all shipments is critical in order to identify any problems that may affect the timely return to service of an aircraft. Continuous communication with vendors, shippers, and maintenance personnel during the entire sourcing process, from quoting through order delivery, is vital in ensuring items are delivered and utilized in a timely manner. When not responding to urgent needs, The AOG Coordinator will perform tasks as assigned by the Purchasing Manager or Director of Materiel Services. These tasks can and will include report cleanup, maintaining and organizing filing system, working to set up new suppliers and airlines, and continuous updating of current contact lists. Critical thinking and the ability to react to unforeseen circumstances is critical to the success of the AOG Coordinator. Excellent verbal and written communication skills are a key requirement in effective routing of information. The ability to identify multiple options of part availability worldwide and compare differing costs of each option in order to provide the economical, safest, and timeliest delivery without impacting the aircraft operating schedule.

Requirements

Organizational Skills
Critical thinking
Computer skills (Windows, Microsoft Excel, Word, Access)
Verbal and phone communication
Typing (min. 40wpm)
Must be legally authorized to work in the United States for any employer without sponsorship.
Ability to handle numerous activities at once and complete in a timely manner
Work with limited supervision and possess an impeccable attention to detail, excellent customer service and organizational skills required
Must be able to identify and resolve problems in a timely manner, gathering and analyzing information skillfully with significant detail
Ability to organize and prioritize work schedules of others on long-term basis
Ability to make decisions which have significant impact on the department’s credibility, operations, and services
Ability to compose letters, outlines, memoranda, and basic reports

Nice To Haves

Bachelor’s degree in relative field preferred
Shipping, purchasing, and/or inventory control experience desired
Aviation experience a plus but not required

Responsibilities

Support line maintenance with respect to aircraft part requirements.
Search OAI’s inventory levels at stations for requested parts first, and arrange transfers if possible.
Inquire with OAI approved vendors for part procurement when requirements cannot be met from inventory.
Obtain multiple quotes, if possible and as time allows, for each part considering cost, condition, age of certification, and location of part.
Communicate with station personnel and vendors to identify shipping methods that will position required parts within the allowed time to return an aircraft to service.
Distribute shipping information internally and to recipients.
Continuously monitor all shipments to identify any problems that may affect the timely return to service of an aircraft.
Maintain continuous communication with vendors, shippers, and maintenance personnel during the entire sourcing process.
Perform tasks assigned by the Purchasing Manager or Director of Materiel Services when not responding to urgent needs, which may include report cleanup, maintaining and organizing filing systems, setting up new suppliers and airlines, and updating current contact lists.