Annual Giving Coordinator

Texas A&M University System • Kingsville, TX

1d • Onsite

About The Position

The Annual Giving Coordinator, under general supervision, creates plans and administers programs and activities to solicit gifts from donors to include personal solicitations, telemarketing and mail. Works closely with the Director of Alumni and Annual Giving and other staff to prepare and coordinate the annual giving program to meet the financial goals of the organization.

Requirements

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• No prior experience required.
• Ability to effectively communicate both orally and in writing
• Ability to positively and professionally interact with donors and staff
• Ability to work with sensitive information and maintain confidentiality
• Effective verbal and written communication skills
• Strong interpersonal and organizational skills
• Working knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others
• This position does require work beyond normal office hours and/or work on weekends as needed.
• This position is security sensitive.
• This position will require export-control authorization prior to starting employment.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules, and procedures.
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.
• All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Nice To Haves

• Experience gained through internships, student employment, volunteer activities, or related work in administrative support, communications, customer service, project coordination, or nonprofit/higher education environments is preferred.
• Experience or coursework in marketing, communications, public relations, nonprofit advancement, higher education, or a related field.

Responsibilities

• Provides administrative and program support to the Director of Annual Giving in the coordination, implementation, and tracking of annual giving initiatives, including preparation of work plans, procedures, correspondence, reports, and other departmental materials.
• Assists with annual giving campaigns and donor engagement activities by coordinating direct mail and email appeals, supporting online giving initiatives, maintaining campaign information, and assisting with stewardship efforts for annual giving donors and supporters.
• Supports alumni and constituent engagement efforts by assisting with outreach activities, event coordination, and communication efforts while maintaining positive relationships with donors, prospects, and campus partners.
• Provides operational and administrative assistance for fundraising activities by maintaining records, preparing written communications and reports, coordinating with campus constituencies, and supporting the Director of Annual Giving with departmental projects and initiatives.
• Assists with the implementation and adherence to university advancement policies, procedures, and fundraising guidelines by maintaining accurate documentation, supporting consistent processes, and ensuring annual giving activities align with institutional standards and requirements.
• Supports compliance efforts related to donor communications, gift processing, reporting, and stewardship activities by following established policies, maintaining appropriate records, and assisting with updates to procedures and operational practices.
• Assists the Director of Annual Giving with special projects and strategic initiatives by coordinating timelines, designing and preparing materials, tracking progress, and providing administrative support to ensure successful completion.
• Supports the planning and execution of advancement projects, including donor engagement initiatives, annual giving campaigns, events, and other departmental activities that contribute to university fundraising goals.
• Participates in cross-functional projects with campus partners and advancement teams by gathering information, preparing reports, coordinating logistics, and assisting with project-related communications and deliverables.
• Supports effective communication with donors, alumni, campus partners, and other stakeholders by preparing correspondence and designing marketing materials, coordinating outreach efforts, and assisting with engagement activities that promote positive relationships and advancement goals.
• Assists with stakeholder engagement initiatives by collaborating with internal and external constituents, providing timely follow-up and information, and supporting the Director of Annual Giving in fostering strong partnerships across the university community.

Benefits

• Medical
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
• On-Campus Wellness Opportunities
• Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
• Tuition Benefits: Employee Tuition Assistance Program, Book scholarships, Public Service Loan Forgiveness
• Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position, Voluntary Tax Deferred Account/Deferred Compensation Plan
• Employee Leave: 8+ hours of vacation per month, 8 hours of sick leave per month, 8 hours of paid Birthday leave, 12-15 paid holidays per year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree