Analyst Strategic Sourcing

Trinity Health•Livonia, MI

1d•Hybrid

About The Position

Responsible for the data capture, analysis & reporting of data information to assist the Trinity Health leadership team achieve operational efficiency. Responsible for auditing department information, producing reports & suggesting improvements to processes. Provides knowledge & expertise in the program, services & applications. The Strategic Sourcing Analyst plays a key role in the day-to-day operations within the Strategic Sourcing division of Supply Chain Management. This role provides strategic support to the Sourcing Managers via a variety of essential activities with focus on supporting the division in obtaining annual financial goals. The responsibilities of the Analyst are complex and varied but include functions ranging from handling the competitive bidding process for low to low-medium risk (but high volume) projects involving direct & indirect commodities and/or services; drafting contracts, contract amendments, and RFP/RFQ information. Works independently and receives general direction and guidance from sourcing manager. Maintains knowledge of the Group Purchasing Organization's (GPO) and Trinity's contract portfolio to leverage and utilize appropriate agreements. Coordinates and maintains system compliance by optimizing these agreements. Has a thorough understanding of the review and analysis process to ensure a timely turn around on agreement approvals. Works closely with the legal department and sourcing manager in the drafting and analyzing of communications between the organization and contracted partners. Communications may include a variety of items such as routine correspondence, contract amendments, and business agreements. Responsible for ensuring correct distribution, tracking, and understanding of said communications. Handles or assists in handling contract compliance issues based on complexity. In conjunction with Sourcing Managers, supports competitive bidding process on direct and indirect supplies/services/equipment; pre-qualifies suppliers, supports RFP/RFI creation, accumulates responses, reviews product/service information to determine applicability and any outliers. Drafts and completes execution of amendments to extend contract terms, participation of facilities, addition of products/or services, or other amendment requirements, as determined by contract requirements or as directed by Sourcing management leadership. Responsible to complete contract lifecycle management system contract request, tier reporting, SIPs and Eloc. Collects, cleans, and validates large datasets from multiple sources to ensure accuracy and integrity. Analyzes data to identify trends, patterns, and anomalies that inform business strategies. Develops and maintains dashboards, reports, and visualizations using tools such as Power BI, Tableau, Excel or similar platforms. Performs ad-hoc analysis and provides actionable recommendations to stakeholders. Conducts category assessments including spend analysis, demand forecasting, supply market intelligence, and risk evaluation to identify value creation opportunities. Readily speaks to the year over year spend differences and challenges within assigned portfolio. Independently pursues contract optimization opportunities and brings opportunity assessments forward to the Sourcing Leadership team. Analyzes markets to determine vendor sources and product/service/equipment/IT availability. Supports development of fact bases for major purchasing categories, including detailed understanding of descriptions of the product/service/equipment/IT offerings and price points; recommended suppliers; understanding capabilities of current suppliers. Using working knowledge of contract construction, reviews, red lines and drafts language for discussion. Close working relationships with legal for contract issues requiring legal input. Ensures effective handoff of executed contracts to business owner, Supply Chain verticals, and other stakeholder departments as applicable. This includes accurate PO placement, broad understanding of contract value and milestones, and implementation expectations. Lends support for sourcing and contract management system(s). May include duties such as supervising audits on database information, producing reports from contract management system, reviewing information input by Sourcing Manager, suggesting processes to increase efficiency and effectiveness of contract systems and overall general support of processes surrounding contract management. Works with other Supply Chain verticals to support processes and procedures that optimize the value of the Trinity Health-Supplier relationship. Serves as a contact for RHM management team members as it relates to purchasing/sourcing issues. Provides guidance and investigates issues raised by ministries related to contracts. Supports and contributes to process improvement that provides cost savings, increased efficiency and enhanced customer service. Performs other duties as assigned.

Requirements

Bachelor’s degree with major course work in business, supply chain management, or data science and at least 3 (three) years of sourcing experience or an equivalent combination of education and work experience.
Comprehensive knowledge and skills in advanced data analytics and procurement practices including intermediate to advanced excel skills, knowledge of Power BI, Tableau, or similar applications.
Strong analytical skills, attention to detail, and the ability to communicate complex findings in a clear and concise manner.
Highly proficient in data visualization, statistical analysis, and business intelligence tools.
Knowledge of methods used in the access and use of information, the preparation of specifications, and the analysis of bids and contracts.
Ability to set standards for and create and maintain accurate records and reports.
Ability to identify problems, utilize originality and ingenuity to make recommendations and decisions, and implement solutions.
Demonstrated ability to identify, investigate, analyze, and resolve complex issues.
Excellent verbal and written communication skills.
Strong problem-solving skills with the ability to research problems and present findings with attention to detail and a high degree of accuracy.
Solid customer service qualities along with excellent interpersonal skills.
Must be comfortable operating in a collaborative, shared leadership environment.
Must have the ability to work effectively in a large, multi-level, geographically dispersed organization.
Ability to establish and maintain productive and positive working relationships with all stakeholders and external suppliers.
Ability to work independently and in collaboration with others.
Proven prioritization, multi-tasking, and coordination skills within a fast-paced environment.
Strong organizational skills and high level of initiative.
Personal presence is characterized by a sense of honesty, integrity, and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals, and values of Trinity Health.

Nice To Haves

Healthcare industry experience is preferred.

Responsibilities

Data capture, analysis & reporting to assist leadership in achieving operational efficiency.
Auditing department information, producing reports & suggesting process improvements.
Providing knowledge & expertise in programs, services & applications.
Handling the competitive bidding process for low to low-medium risk (but high volume) projects involving direct & indirect commodities and/or services.
Drafting contracts, contract amendments, and RFP/RFQ information.
Maintaining knowledge of the Group Purchasing Organization's (GPO) and Trinity's contract portfolio to leverage and utilize appropriate agreements.
Coordinating and maintaining system compliance by optimizing agreements.
Ensuring timely turn around on agreement approvals.
Working closely with the legal department and sourcing manager in drafting and analyzing communications between the organization and contracted partners.
Ensuring correct distribution, tracking, and understanding of communications.
Handling or assisting in handling contract compliance issues.
Supporting the competitive bidding process on direct and indirect supplies/services/equipment.
Pre-qualifying suppliers, supporting RFP/RFI creation, accumulating responses, and reviewing product/service information.
Drafting and completing execution of amendments to extend contract terms, participation of facilities, addition of products/or services, or other amendment requirements.
Completing contract lifecycle management system contract request, tier reporting, SIPs and Eloc.
Collecting, cleaning, and validating large datasets from multiple sources to ensure accuracy and integrity.
Analyzing data to identify trends, patterns, and anomalies that inform business strategies.
Developing and maintaining dashboards, reports, and visualizations using tools such as Power BI, Tableau, Excel or similar platforms.
Performing ad-hoc analysis and providing actionable recommendations to stakeholders.
Conducting category assessments including spend analysis, demand forecasting, supply market intelligence, and risk evaluation to identify value creation opportunities.
Speaking to year over year spend differences and challenges within assigned portfolio.
Independently pursuing contract optimization opportunities and bringing opportunity assessments forward to the Sourcing Leadership team.
Analyzing markets to determine vendor sources and product/service/equipment/IT availability.
Supporting development of fact bases for major purchasing categories.
Reviewing, red lining, and drafting contract language for discussion.
Ensuring effective handoff of executed contracts to business owner, Supply Chain verticals, and other stakeholder departments.
Lending support for sourcing and contract management system(s).
Working with other Supply Chain verticals to support processes and procedures that optimize the value of the Trinity Health-Supplier relationship.
Serving as a contact for RHM management team members as it relates to purchasing/sourcing issues.
Providing guidance and investigating issues raised by ministries related to contracts.
Supporting and contributing to process improvement that provides cost savings, increased efficiency and enhanced customer service.
Performing other duties as assigned.