Analyst - PMO Workflow & Systems

StepStone Group•La Jolla, CA

1d•Hybrid

About The Position

StepStone is seeking a detail-oriented and proactive analyst to support the development and improvement of workflows, systems, and processes that enable efficient execution of the DATS Program Management Office (PMO). This role will focus on maintaining data integrity across systems, supporting structured workflow execution, and assisting in the implementation of process improvements and lightweight automation. The analyst will work closely with PMO leadership and technical specialists to translate operational needs into scalable, repeatable workflows. The role operates within a developing PMO environment and will support evolving workflows and tools as the team continues to scale.

Requirements

Bachelor’s degree required, preferably in business, information systems, engineering, analytics, or a related field
Strong attention to detail, particularly when working with structured data and process-driven systems
Analytical mindset with the ability to understand relationships between workflows, data structures, and system outputs
Ability to work within defined processes and apply structured logic when interacting with workflow systems and tools
Comfort working within systems such as Jira (or similar tools) to maintain data accuracy and workflow consistency
Ability to learn new tools, systems, and processes with guidance and apply them consistently in a structured environment
Problem-solving mindset with curiosity toward identifying inefficiencies and opportunities to improve repeatable processes
Strong organization and task management skills, with the ability to manage multiple priorities and follow work through to completion
Ability to collaborate effectively with both technical and non-technical stakeholders and communicate clearly across teams
Curious and proactive in understanding how systems and workflows operate
Comfortable working in a developing and evolving team structure
Willingness to learn from technical specialists and apply feedback
Detail-oriented with a focus on accuracy and consistency
Demonstrates patience and persistence when working through structured processes

Nice To Haves

1–3 years of experience in operations, analytics, systems support, or a similar role (preferred)
Exposure to structured data environments or process-driven work (e.g., Excel models, databases, workflow tools, or academic projects) is a plus
Familiarity with workflow management tools (e.g., Jira or similar platforms) is a plus, particularly in the context of supporting structured processes or data tracking
Prior experience working in a professional services, financial services, or private markets environment is a plus

Responsibilities

Support the execution and maintenance of PMO workflows across intake, discovery, and project tracking processes to ensure consistent and reliable operations
Maintain and validate structured project data within workflow tools (e.g., Jira), ensuring required fields, relationships, and updates are accurate and aligned across systems
Assist in aligning data and outputs across Jira, reporting tools, and the DATS Portal to support accurate reporting and visibility
Identify inefficiencies, gaps, or repetitive manual steps in PMO processes and contribute to improving and streamlining workflows
Assist in developing and maintaining basic automation solutions (e.g., notifications, reminders, validation checks) to reduce manual coordination efforts
Support the development of AI-assisted workflows to reduce manual effort and improve consistency across PMO processes
Partner with technical specialists to support implementation of workflow and system enhancements, translating operational needs into structured requirements
Support recurring reporting processes and system updates, ensuring data consistency and completeness
Contribute to documentation and standardization of workflows, tools, and operating procedures