Analyst - PMO Operations Analyst

StepStone Group•La Jolla, CA

1d•Hybrid

About The Position

StepStone is seeking a detail-oriented and proactive analyst to support the execution of core workflows within the DATS Technology Program Management Office (PMO). This role plays a key part in ensuring that work moves efficiently from intake through discovery, Statement of Work (SOW) development, and handoff for project execution. This role focuses on coordination, documentation, and follow-through across structured processes and stakeholder interactions. This role operates within a developing PMO environment and will support evolving processes and systems as the team continues to scale.

Requirements

Bachelor’s degree required, preferably in business, economics, finance, operations, or a related field
Strong written and verbal communication skills, with the ability to clearly capture and convey information in meetings and documentation
Ability to listen actively, ask clarifying questions, and synthesize inputs from multiple stakeholders
Strong organizational and task management skills, with the ability to track deliverables, dependencies, and follow-ups across multiple workstreams
High attention to detail, particularly when working with structured templates, documentation, and project data
Ability to manage competing priorities and maintain progress in a fast-paced, deadline-driven environment
Comfort participating in professional discussions and group settings, with willingness to engage and build confidence over time
Ability to follow defined processes while identifying gaps or inconsistencies and escalating as needed
Proficiency in Microsoft Excel, Word, and PowerPoint for tracking, documentation, and presentation of structured information
Demonstrated accountability and follow-through on assigned tasks
Ability to learn new tools, systems, and processes and apply them consistently in an evolving environment
Demonstrates a growth-oriented mindset and openness to feedback
Comfortable working in a developing and evolving team structure
Shows initiative in identifying issues, asking questions, and seeking clarity
Maintains a detail-oriented and process-driven approach to work
Collaborative and responsive when working across teams and stakeholders

Nice To Haves

1–3 years of experience in project coordination, operations, consulting, or a similar role
Exposure to meeting-based or stakeholder-facing environments
Familiarity with financial services, private markets, or a professional services environment is a plus

Responsibilities

Support the execution of PMO workflows across intake, discovery, and SOW development to ensure work progresses efficiently and consistently
Prepare discovery materials, including agendas, pre-reads, and supporting documentation, to enable effective stakeholder discussions
Capture notes, action items, dependencies, and key decisions from discovery meetings, ensuring outputs are clearly documented and actionable
Draft Statements of Work (SOWs) using standardized templates, incorporating stakeholder input and aligning on scope, timelines, and responsibilities
Coordinate SOW review and approval processes, tracking outstanding signoffs and following up with stakeholders to ensure timely completion
Maintain and update project information in workflow tools (e.g., Jira), ensuring required fields, metrics, and documentation are accurate and complete
Support alignment across project tracking systems, reporting outputs, and documentation to ensure consistency and visibility
Coordinate recurring PMO communications, including newsletters and DATS Portal updates, ensuring content is collected, formatted, and delivered on schedule
Manage routine follow-ups, reminders, and outreach to ensure timely completion of PMO tasks and workflows
Identify gaps or missing information in project inputs and escalate to PMO leadership for clarification and resolution