Analyst, Office Coordinator

ICONIQ • San Francisco, CA

35d • $70,000 - $85,000 • Onsite

About The Position

We’re seeking an Office Coordinator who thrives in a dynamic, high-performance environment and takes pride in creating a welcoming and efficient workplace. You’ll be the first point of contact in our San Francisco office, ensuring everything runs smoothly—from greeting visitors to maintaining spaces that reflect our standards of excellence.

Requirements

• 1+ years of experience in office coordination, hospitality, or facilities roles within professional settings.
• Organized, responsive, and proactive with strong multitasking skills.
• Skilled communicator with a customer-first mindset.
• Comfortable working independently and maintaining confidentiality.
• Proficiency in Microsoft Office Suite

Nice To Haves

• Experience with systems like Zoom Rooms, Monday.com, or Salesforce is a plus.

Responsibilities

• Open and close the office daily, ensuring a ready and professional environment.
• Greet and direct guests while delivering a warm, high-touch experience.
• Maintain and prepare conference rooms including AV setup and support.
• Keep kitchen, meeting, and communal areas stocked, clean, and organized.
• Handle incoming calls, mail, deliveries, and office supply orders.
• Support the Facilities team in onboarding new hires and managing vendors.
• Assist with office improvements and address issues proactively.
• Collaborate cross-functionally to deliver a seamless office experience.

Benefits

• Comprehensive Medical, Dental, and Vision Insurance.
• Life and disability insurance plus wellness, fertility, and mental health benefits.
• 401(k) with matching contributions.
• Commuter benefits and wellness stipends.
• Tuition reimbursement and ongoing professional development support.
• Smart-casual dress code and a vibrant, collaborative workplace.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed