Analyst - Facilities Maintenance
About The Position
Analyzes and coordinates office services such as personnel, budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies. This role involves reviewing and monitoring Facilities Maintenance & PT work orders within the computerized maintenance management system, including work order close out, time entry review and auditing, and time entry processing. The analyst will also monitor and enter technician time entries on corresponding work orders, maintain records of special event work orders, and monitor and review open purchase orders to prevent work order closeout. Additionally, the role includes processing contract documentation for service and project contracts, assisting with funding requests, change order processing, and project documentation audits, and maintaining project scheduling spreadsheets and project updates for the Facilities Maintenance and Project Team. Other duties include maintaining the monthly elevator log and monthly billing, assisting with the preparation of meeting notes and reports for elevator contractor coordination, and performing other duties as assigned to support the efficient operation of Facilities Maintenance.
Requirements
- Bachelor's degree in a job-related field plus one year of related experience.
- OR a combination of related education and/or experience to equal five (5) years.
Responsibilities
- Analyze and coordinate office services including personnel, budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies.
- Review and monitor Facilities Maintenance & PT work orders within the computerized maintenance management system.
- Oversee work order close out, time entry review and auditing, and time entry processing.
- Monitor and enter technician time entries on corresponding work orders.
- Maintain records of special event work orders.
- Monitor and review open purchase orders to prevent work order closeout.
- Process contract documentation for service and project contracts.
- Assist with funding requests, change order processing, and project documentation audits.
- Maintain project scheduling spreadsheets and project updates for Facilities Maintenance and Project Team.
- Maintain monthly elevator log and monthly billing.
- Assist with preparation of meeting notes and reports for elevator contractor coordination.
- Perform other duties as assigned to support the efficient operation of Facilities Maintenance.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
