Analyst, Business Systems Reconciliation (6 Months Term)

Wellington-Altus•Winnipeg, MB

3d•Onsite

About The Position

This posting is for an existing vacancy in Wellington-Altus’s Winnipeg office. Wellington-Altus Financial Inc. (Wellington-Altus) is one of Canada’s Top Growing Companies and the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus Insurance Inc., Wellington-Altus Group Solutions Inc., Independent Advisor Solutions Inc., and Wellington-Altus Private Wealth Inc.—the top-rated investment dealer in Canada. With more than $50 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors and portfolio managers, and their high-net-worth clients. Reporting to the Senior Analyst, Business Systems Reconciliation, the Analyst, Business Systems Reconciliation supports the financial reconciliations between internal systems and with external custodians, investigating and resolving discrepancies, and maintaining data consistency to support accurate reporting and business operations. The Analyst ensures requests are completed in alignment with service standards while contributing to quality control, automation initiatives, and departmental projects that enhance overall system performance, data reliability, and reconciliation effectiveness.

Requirements

Bachelor’s degree in Finance, Accounting, Business, Information Technology or a related field.
2-3 years’ financial services industry experience working in a high growth environment.
2+ years’ experience in vendor and custodian management.
2+ years’ experience in a customer/client-service facing role.
Proficiency with the MSOffice suite, including Word, Excel, Powerpoint, Teams, and Outlook.
Advanced Excel proficiency with expertise in handling large data sets and performing complex comparisons for analysis and insight.
Demonstrate a high level of accountability, reliability, adaptability, and innovation in accomplishing day to day work and long-term goals.
Excellent attitude and commitment to providing extraordinary service.
An excellent attention to detail.
Exceptional problem-solving with strong analytical thinking and initiative.
Takes initiative to identify opportunities, solve problems, and contribute independently to team goals without needing direction.
Exemplary interpersonal and influencing skills; an ability to communicate effectively and work collaboratively, across multiple mediums (in-person, over the phone, and virtually).
Strong organizational skills.
A high tolerance for ambiguity; highly adaptive and able to manage a large volume of competing priorities.
Strong critical thinking and written and verbal communication skills.
An ability to maintain the highest levels of confidentiality.
Must be legally eligible to work in Canada.

Nice To Haves

Equivalent combination of education and experience may be considered.
Experience in the wealth management or other regulated industry is a strong asset.

Responsibilities

Perform daily, weekly, and monthly reconciliations between internal business systems and external custodians to ensure the completeness and accuracy of financial data.
Investigate, analyze, and resolve reconciliation breaks, discrepancies, and exceptions in a timely manner.
Monitor and validate cash, holdings, transactions, and account balances across multiple platforms.
Escalate material discrepancies, potential losses, or systemic issues and support their resolution with internal and external stakeholders.
Maintain comprehensive documentation of reconciliation procedures, exceptions, and resolutions.
Ensure the accuracy, completeness, and integrity of financial and client data through robust reconciliation and validation controls.
Identify root causes of recurring reconciliation issues and recommend corrective actions.
Support the development and maintenance of reconciliation controls, procedures, and operating standards.
Produce and distribute reconciliation reports, exception reporting, and management metrics.
Ensure all reconciliation activities comply with established policies, regulatory requirements, and audit standards.
Support the enhancement of reconciliation processes, workflows, and supporting systems.
Collaborate with business and technology teams to identify system gaps, data issues, and process improvements.
Participate in system testing and implementation activities to ensure reconciliation and reporting requirements are met.
Recommend and support automation opportunities to improve reconciliation efficiency, accuracy, and scalability.
Identify, assess, and mitigate risks related to financial data, reconciliations, and system interfaces.
Monitor system-to-system data flows to ensure data consistency and timely issue resolution.
Support internal and external audit requests by providing reconciliation documentation and evidentiary support.
Contribute to the development and execution of remediation plans arising from audit findings or control deficiencies.