Analyst/Administrative Assistant

Vancouver Coastal Health•Richmond, BC

1d•CA$30 - CA$39•Onsite

About The Position

Reporting to the Executive Director or Director, as applicable, the Analyst/Administrative Assistant provides analytical support to the designated leadership for purposes such as data analysis, statistical reporting, benchmarking activities, developing and generating queries, preparing and compiling reports and technical documents utilizing various software and tools. As well, the Analyst/Administrative Assistant provides confidential administrative and secretarial assistance and research support to the Executive Director or Director, as well as the designated senior leadership teams. Maintains the leadership appointment calendars, coordinates meetings, processes and prioritizes the flow of information through the department, screens, triages and acts upon requests and inquiries, including confidential, labour relations and other sensitive information. Works independently and interfaces with other Executive Directors, Directors, Managers, and staff at all levels of the organization. Effectively partners with other VCH departments such as the Data and Analytics team and liaises on behalf of the department with external agencies to coordinate the flow of information, keeping the senior leaders apprised of relevant issues and activities. This work is framed within VCH’s commitments to our pillars of Indigenous Cultural Safety, Anti-Racism, Equity, Diversity and Inclusion, and Planetary Health.

Requirements

Diploma in a related program plus three to four (3-4) years' recent, related experience in a complex health care environment with progressively more responsible secretarial and administrative positions supporting senior level management.
Experience in information analysis and benchmarking.
Advanced computer skills in spreadsheet, database, graphics and word processing programs is required, e.g. Microsoft Excel, Access, PowerPoint, Word, and Visio.
Physical ability to perform the duties of the position.

Nice To Haves

Experience in information analysis and benchmarking.

Responsibilities

Provides analytical support for data analysis, statistical reporting, benchmarking activities, developing and generating queries, preparing and compiling reports and technical documents.
Provides confidential administrative and secretarial assistance and research support to senior leadership.
Maintains leadership appointment calendars and coordinates meetings.
Processes and prioritizes the flow of information through the department.
Screens, triages and acts upon requests and inquiries, including confidential, labour relations and other sensitive information.
Interfaces with other Executive Directors, Directors, Managers, and staff at all levels of the organization.
Partners with other VCH departments such as the Data and Analytics team.
Liaises with external agencies on behalf of the department to coordinate the flow of information.
Keeps senior leaders apprised of relevant issues and activities.
Employs expertise in the use of computer software and applications to create a variety of analytical reports, documents, and presentations, and to maintain databases.
Applies acquired skills and knowledge to efficiently and independently resolve administrative issues/ problems.
Utilizes both verbal and written communication skills when providing advice or information or seeking/acquiring information.
Develops and maintains strong relationships with key internal and external partners to promote and enhance services provided with sensitivity to diversity and indigenous lens.
Practices the recognition, inclusion and support of all types and aspects of diversity at all stages of engagement, with an understanding of the issues faced by people from equity-deserving groups.
Optimizes departmental effectiveness and contributes to organizational success by applying excellent time management skills to prioritize and complete assignments and schedule activities.
Practices diligence and care when maintaining, monitoring, calculating and summarizing data, records and budget information.