Analyst/Administrative Assistant
About The Position
Come work as an Analyst/Administrative Assistant with Vancouver Coastal Health (VCH)! Vancouver Coastal Health is looking for an Analyst/Administrative Assistant to join the People team. Apply today to join our team! As an Analyst/Administrative Assistant with Vancouver Coastal Health you will: Provide analytical support to the People team for purposes such as data analysis, statistical reporting, benchmarking activities, developing and generating queries, preparing and compiling reports and technical documents utilizing various software and tools. Provide confidential administrative and secretarial assistance and research support to the Director, Labour Relations and to the Employee Relations team. Maintain the Manager and management team’s appointment calendars, coordinate meetings, process and prioritize information, screen, triage and act upon requests and inquiries, including confidential and sensitive information. Work independently and interface with other Executive Directors, Managers and staff at all levels of the organization. Effectively partner with other VCH departments such as the Decision Support team and liaises on behalf of the department with external agencies to coordinate the flow of information, keeping the Director apprised of relevant issues and activities. This work is framed within VCH’s commitments to our pillars of Indigenous Cultural Safety, Anti-Racism, Equity, Diversity and Inclusion, and Planetary Health.
Requirements
- Diploma in a related program plus three to four (3-4) years' recent, related experience in a complex health care environment with progressively more responsible secretarial and administrative positions supporting senior level management, experience in information analysis and benchmarking, or an equivalent combination of education, training and experience.
- Advanced computer skills in spreadsheet, database, graphics and word processing programs is required, e.g. Microsoft Excel, Access, PowerPoint, Word, and Visio.
- Employs expertise in the use of desktop computer applications to create a variety of documents, reports and presentations, and to maintain databases.
- Applies acquired skills and knowledge to efficiently and independently resolve administrative issues/problems.
- Effectively utilizes both verbal and written communication skills when providing advice or information or seeking/acquiring information.
- Optimizes departmental effectiveness and contributes to organizational success by applying excellent time management skills to prioritize and complete assignments and schedule activities.
- Practices diligence and care when maintaining, monitoring, calculating and summarizing data, records and budget information.
Responsibilities
- Provide analytical support to the People team for purposes such as data analysis, statistical reporting, benchmarking activities, developing and generating queries, preparing and compiling reports and technical documents utilizing various software and tools.
- Provide confidential administrative and secretarial assistance and research support to the Director, Labour Relations and to the Employee Relations team.
- Maintain the Manager and management team’s appointment calendars, coordinate meetings, process and prioritize information, screen, triage and act upon requests and inquiries, including confidential and sensitive information.
- Work independently and interface with other Executive Directors, Managers and staff at all levels of the organization.
- Effectively partner with other VCH departments such as the Decision Support team and liaises on behalf of the department with external agencies to coordinate the flow of information, keeping the Director apprised of relevant issues and activities.
Benefits
- Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
- Grow your career with employer-paid training and leadership development opportunities
- Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
- Award-winning recognition programs to honour staff, medical staff and volunteers
- Access to exclusive discount offers and deals for VCH staff
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
