Analyst/Administrative Assistant, Powell River

Vancouver Coastal Health • Powell River, BC

1d • CA$30 - CA$39 • Onsite

About The Position

Vancouver Coastal Health is looking for an Analyst/Administrative Assistant to join the qathet Hospital Administration team in Powell River. This role provides analytical support to Directors and the senior leadership team for data analysis, statistical reporting, benchmarking, query development, and report preparation. It also offers confidential administrative and secretarial assistance, research support, and calendar management for Directors and the senior leadership team. The position requires independent work, interfacing with various levels of the organization, and collaboration with other VCH departments and external agencies.

Requirements

• Diploma in a related program.
• Three to four (3-4) years' recent, related experience in a complex health care environment with progressively more responsible secretarial and administrative positions supporting senior level management.
• Experience in information analysis and benchmarking, or an equivalent combination of education, training and experience.
• Advanced computer skills in spreadsheet, database, graphics and word processing programs is required, e.g. Microsoft Excel, Access, PowerPoint, Word, and Visio.
• Employs expertise in the use of desktop computer applications to create a variety of documents, reports and presentations, and to maintain databases.
• Applies acquired skills and knowledge to efficiently and independently resolve administrative issues/problems.
• Effectively utilizes both verbal and written communication skills when providing advice or information or seeking/acquiring information.
• Optimizes departmental effectiveness and contributes to organizational success by applying excellent time management skills to prioritize and complete assignments and schedule activities.
• Practices diligence and care when maintaining, monitoring, calculating and summarizing data, records and budget information.

Responsibilities

• Provide analytical support to the Directors and the senior leadership team for purposes such as data analysis, statistical reporting, benchmarking activities, developing and generating queries, preparing and compiling reports and technical documents utilizing various software and tools.
• Provide confidential administrative and secretarial assistance and research support to the Directors, Substance Use & Priority Populations and to the senior leadership team.
• Maintain the Directors’ and management team’s appointment calendars, coordinates meetings, processes and prioritizes information, screens, triages and acts upon requests and inquiries, including confidential and sensitive information.
• Work independently and interfaces with other Directors, Managers and staff at all levels of the organization.
• Effectively partners with other VCH departments such as the Decision Support team and liaises on behalf of the department with external agencies to coordinate the flow of information, keeping the Directors apprised of relevant issues and activities.

Benefits

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree