ADMINISTRATIVE ANALYST
About The Position
The Administrative Analyst plays a pivotal role in supporting the strategic operations of a department by providing advanced analytical, operational, and administrative support. This position requires the ability to manage complex tasks, evaluate processes, and implement improvements that enhance overall efficiency within the agency. The Administrative Analyst will collaborate with senior leadership, provide insight through data analysis, and contribute to the development of policies and procedures that support the agency’s goals. This position supports a staff of twenty-four in the park operations section. Job duties include managing all special maintenance (300 plus) projects as well as procuring $4,000,000 in capital and low value assets for operations. Oversees the management of multiple sections p-card allocations, vehicle maintenance reports, and travel requests for a team of 16 in the field. Insurance and tags for 16 vehicles. Distributing the permit tags for fuel storage tanks to the parks. Administrative support for the operation complex sign shop. Handle the ordering of all non-routed signs for parks. Monitor and adjust payroll for twenty-four employees bi-weekly. Answer hundreds of emails weekly to support field staff.
Requirements
- A high school diploma or equivalent is required, plus three (3) years of experience in administrative roles.
- Ability to think critically and identify solutions to complex administrative and operational challenges.
- Excellent verbal and written communication skills, with the ability to convey complex information clearly to a variety of audiences.
- Exceptional organizational skills, with the ability to manage multiple tasks, deadlines, and competing priorities.
- Advanced skills in using Microsoft Office Suite (Excel, Word, PowerPoint), as well as project management and database software.
- Ability to work independently and handle complex administrative tasks with minimal supervision.
- High level of attention to detail in all aspects of administrative and data management, ensuring accuracy and quality in all deliverables.
Responsibilities
- Provide advanced administrative support to senior management, including scheduling meetings, preparing materials, composing correspondence, and conducting research as needed.
- Oversee and coordinate office operations, ensuring that processes are aligned with agency objectives.
- Ensure that all records, documents, and files are maintained in accordance with state laws and agency guidelines.
- Organize and manage both physical and digital records to ensure that information is easily accessible and complies with confidentiality requirements.
- Collect, analyze, and interpret a variety of data from internal and external sources to support the agency’s objectives.
- Prepare detailed reports and presentations based on data analysis, providing insights and recommendations to leadership for informed decision-making.
- Evaluate and assess current operational processes within the agency to identify inefficiencies, bottlenecks, or compliance issues.
- Recommend process improvements and assist in the development of procedures that streamline workflows and improve service delivery.
- Manage all special maintenance (300 plus) projects.
- Procure $4,000,000 in capital and low value assets for operations.
- Oversee the management of multiple sections p-card allocations, vehicle maintenance reports, and travel requests for a team of 16 in the field.
- Manage insurance and tags for 16 vehicles.
- Distribute permit tags for fuel storage tanks to the parks.
- Provide administrative support for the operation complex sign shop.
- Handle the ordering of all non-routed signs for parks.
- Monitor and adjust payroll for twenty-four employees bi-weekly.
- Answer hundreds of emails weekly to support field staff.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
