Analyst, Accounts Payable/Receivable

KeHE Distributors, LLC•Naperville, IL

25d•Onsite

About The Position

At KeHE, we’re obsessed with creating solutions, unboxing potential, and serving others – and it all starts with you. As an employee-owned distributor of natural and organic, specialty, and fresh products, we’re committed to making a positive impact and scaling our success together. With a culture that fosters development and opportunity, you’ll be embarking on a career that’s moving forward. When you join KeHE, you’re becoming part of a team that is a force for good.

Requirements

High School Diploma or GED required.
Minimum of 2 years of experience in accounts payable, accounts receivable, accounting, billing, finance, or related financial operations.
Strong understanding of accounts payable, accounts receivable, billing, cash application, and general accounting principles.
Strong analytical, quantitative, and problem-solving skills.
Proficiency in Microsoft Office with advanced proficiency in Microsoft Excel, including pivot tables, lookups, formulas, and data analysis.
Strong attention to detail and commitment to data accuracy.
Ability to identify, research, and resolve financial discrepancies independently.
Strong verbal and written communication skills, organizational and time-management skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to work effectively with cross-functional teams and business stakeholders.
Ability to maintain confidentiality of financial and business information.

Nice To Haves

Bachelor's degree in Accounting, Finance, Business Administration, Industrial Engineering or related field preferred.
Experience working with both AP and AR functions preferred.
Experience with account reconciliations, financial reporting, and month-end close preferred.
Experience creating Excel-based reports, dashboards, and financial analyses preferred.
Experience with ERP and accounting systems; QuickBooks, SAP, Oracle, or similar systems preferred.

Responsibilities

Supporting daily accounts payable and accounts receivable operations, financial reporting, account reconciliations, billing activities, and process improvement initiatives.
Ensuring accurate and timely processing of vendor invoices, customer invoices, payments, cash applications, and financial transactions.
Combining accounting knowledge, analytical skills, attention to detail, and strong communication abilities to resolve discrepancies, maintain accurate financial records, support month-end close activities, and provide reporting and analysis to business stakeholders.
Reviewing, verifying, coding, and processing vendor invoices for accuracy, appropriate approvals, and alignment with loads, POs, contracts, and receipts.
Processing vendor payments (checks, ACH, electronic) in accordance with established terms and procedures.
Reconciling vendor statements and researching/resolving discrepancies, disputes, duplicate invoices, payment exceptions, and vendor inquiries.
Maintaining accurate vendor records and payment documentation, including preparing and distributing remittance advice.
Monitoring accounts payable aging and supporting payment forecasting.
Supporting month-end AP close activities and reporting.
Preparing, reviewing, and issuing accurate customer invoices and account statements, validating billing information and supporting documentation.
Applying customer payments and processing credit memos, adjustments, and refunds in accordance with established procedures.
Monitoring accounts receivable aging, following up on outstanding balances, and supporting collection activities.
Researching and resolving billing discrepancies, unapplied cash, short payments, deductions, and customer account issues, including responding to related customer inquiries.
Reconciling customer accounts.
Assisting with month-end AR close activities and reporting.
Performing weekly and monthly reconciliations of AP, AR, bank, and general ledger accounts, analyzing account activity to identify unusual transactions, discrepancies, and outstanding items.
Preparing AP/AR aging reports, reconciliations, and financial reports for management.
Assisting with month-end and year-end close activities.
Maintaining accurate supporting documentation for financial transactions and reconciliations, including for audit requests.
Developing and maintaining Excel-based reports and financial analysis to support AP and AR operations, analyzing payment, billing, and receivable trends to identify risks, opportunities, and process improvements.
Identifying opportunities to improve accounting processes, controls, reporting, and transaction accuracy.
Supporting implementation and enhancement of ERP, accounting, billing, and payment systems.
Collaborating with other departments to resolve financial and operational issues.
Documenting and maintaining accurate process documentation.
Performing other duties and projects as assigned.