Alumni & Community Engagement Coordinator

Idyllwild Arts•Idyllwild, CA

3d•$26 - $31•Onsite

About The Position

The Alumni & Community Engagement Coordinator helps build a vibrant, connected Idyllwild Arts community. Working with Advancement colleagues and campus partners, the coordinator connects alumni across generations and disciplines, engages families and supporters in campus life, organizes programs, and supports consistent relationship-building and accurate information. The role contributes to philanthropy through relationships, volunteer leadership, event participation, alumni discovery, and coordination with fundraising colleagues; it does not carry primary responsibility for closing major gifts. The position is based primarily on campus in Idyllwild, California, with occasional regional travel. The coordinator works with Academy graduates and relevant Summer Program communities, families, artists, students, faculty, and community partners. Employment is contingent upon applicable school safety and background-check requirements. Reasonable accommodations are available in the application process and employment in accordance with applicable law.

Requirements

Typically two to four years of relevant experience in alumni relations, community engagement, education, arts administration, events, customer or constituent relations, or nonprofit programs.
Excellent relationship-building, project management, writing, scheduling, and follow-through skills.
Ability to balance logistical work with interpersonal care.
Proficiency with digital communication tools, spreadsheets, event-registration platforms, and contact or CRM databases.
Strong attention to data quality and privacy.
Ability to work thoughtfully with students, faculty, alumni, families, artists, and community partners from a wide range of cultures and backgrounds.
Bachelor’s degree or equivalent relevant experience.
Ability to work on campus and occasionally attend evening and weekend events; schedule and overtime are handled according to applicable law.

Nice To Haves

Interest in contemporary arts and education.
Experience with alumni programming, volunteer management, or international communities.

Responsibilities

Implement an annual alumni and community engagement calendar with audience priorities, budgets, schedules, communications, and participation and follow-up measures.
Build relationships with Idyllwild Arts Academy graduates and relevant Summer Program communities, reconnecting alumni by class year, geography, artistic discipline, and interests, including young and international alumni.
Coordinate campus and regional alumni gatherings, receptions, exhibitions, performances, reunions, virtual programs, and volunteer activities.
Develop opportunities for alumni to serve as mentors, speakers, professional connectors, visiting artists, volunteers, and advocates, coordinating with the Academy and other departments under appropriate student-safety protocols.
Support engagement of parents, former parents, and families in coordination with Advancement, Enrollment, Student Life, faculty, and event partners; coordinate communications and appropriate volunteer opportunities.
Work with Marketing & Communications to source and share alumni stories, event invitations, digital updates, alumni accomplishments, and calls to participate while maintaining consistency of voice and brand.
Maintain accurate alumni and engagement records in the Advancement CRM, including contact information, attendance, volunteer interests, meaningful interactions, consent preferences, and timely follow-up tasks.
Identify promising alumni, parent, and community relationships and share qualified referrals with frontline fundraisers.
Support annual giving and stewardship outreach without independently setting gift strategy or managing high-value solicitations.
Coordinate event logistics, vendor arrangements, volunteer assignments, budgets, registration, guest experience, accessibility needs, and post-event evaluation.
Produce concise monthly engagement reports and track reach, new or reconnected constituents, repeat participation, volunteer involvement, and relationships advanced.