Alumni Communications Project Assistant

University of Oregon•Eugene, OR

125d•$21 - $32•Hybrid

About The Position

The Alumni Communications Project Assistant supports communications projects within the University of Oregon Alumni Association (UOAA), under the direction of the Director of Alumni Communications. The position helps deliver projects successfully by coordinating with UOAA staff and stakeholders and supporting standardized project-management methods, processes, and tools. The assistant processes staff requests for communications support, develops project timelines, and follows up with internal stakeholders to support timely completion of marketing and communications projects. The role also supports day-to-day use of the UOAA’s project-management software; organizes and maintains project information, project blueprints, and request forms; provides project-management training and technical support to staff; and documents and organizes processes according to established guidelines. The position balances urgent and short-term requests with long-term goals and projects, prioritizes work within guidelines set by the Director, and builds positive working relationships across the UOAA. This is a regular, ongoing, 1.0 FTE classified position represented by SEIU Local 503. It is hybrid eligible and based in Eugene or Portland, Oregon.

Requirements

Three years of office experience, including two years at full-performance level and experience generating documents.
Lead-work responsibility or coordination of office procedures.
Familiarity with project-management principles.
High competency in MS Office or similar software.
Ability to use cloud-based software tools to deliver information effectively.
Ability to quickly and independently learn software tools.
Aptitude for using data to measure and analyze the effectiveness of systems and procedures.
Excellent interpersonal, written, and verbal communication skills, with attention to detail.
Strong organization and customer-service skills.
Ability to interact, communicate, and work effectively with individuals while recognizing and respecting varied identities.
Commitment to promoting and enhancing diversity, equity, and inclusion.
Experience maintaining cooperative, respectful working relationships with staff, volunteers, and students from a wide range of backgrounds and perspectives in a service-oriented environment.

Nice To Haves

Experience working in project-management software; Wrike is preferred.

Responsibilities

Process communications-support requests from UOAA staff.
Develop project timelines and follow up with internal stakeholders to support timely completion of marketing and communications projects.
Support the use of standardized project-management methodologies, processes, and tools.
Support day-to-day use of the UOAA’s project-management software.
Organize and maintain project information, project blueprints, and request forms.
Provide project-management training and technical support to UOAA staff.
Document and organize project-management processes under established guidelines.
Balance short-term or urgent requests with long-term goals and projects, and prioritize requests within guidelines and priorities established by the Director.
Build positive working relationships across the UOAA.