Alarm Project Manager

Allied Fire Protection•Apollo Beach, FL

About The Position

The Alarm Project Manager manages fire alarm installation and service projects in commercial and industrial facilities, overseeing project scope, budgets, schedules, labor, quality, safety, customer relationships, and profitability. The role communicates project status to customers, project teams, and management; coordinates change orders, permitting, inspections, billing documentation, purchasing, inventory, and project closeout; and works with other departments to ensure accurate project handoffs. The manager also recruits, trains, develops, and supports team members, monitors job costs and production, and recommends improvements to project-management procedures and business practices. The role places strong emphasis on safety, compliance with applicable codes and standards, customer satisfaction, quality control, accurate documentation, and adherence to company policies and procedures. Frequent travel within the United States—up to 80%, sometimes for several weeks—is required based on project and client needs. Per diem and lodging are provided in accordance with company policy. A valid driver’s license and ability to fly are required.

Requirements

High school diploma or equivalent.
At least 5 years of experience in all aspects of fire alarm installation, service, and inspections.
State of Texas Fire Alarm License.
Knowledge of NFPA standards, NFPA 72 rules, and applicable codes.
Ability to read and understand complex architectural, mechanical, and electrical building documents.
Valid state driver’s license and good driving record; ability to fly.
Ability to travel frequently within the U.S., up to 80%, sometimes for several weeks at a time.
Ability to complete and maintain paperwork and records accurately and thoroughly.
Professional communication and customer-service skills, including the ability to work with other trades, customers, project managers, county officials, and general contractors.
Teamwork, team leadership, mentoring, and personnel-management skills, including the ability to address personnel issues and make fair decisions.
Strong organization, planning, time-management, and leadership skills.
Ability to work efficiently and in an organized manner, complete projects on time, and deliver quality work and customer satisfaction.
Ability to comply with company safety practices and the safety handbook.
Computer skills using Outlook Email, Word, and Excel.
Ability to maintain vehicles and tools in accordance with company policy.

Nice To Haves

NICET Level II or higher in fire alarm or special hazards.
10 or more years of experience in fire alarm installation, service, and inspections; this experience level is preferred.
FAL and NICET 2 applicants are eligible for a sign-on bonus.

Responsibilities

Manage fire alarm installation and service projects in commercial and industrial facilities.
Develop and retain customers, represent the company professionally, and support customer satisfaction and long-term relationships.
Develop project plans and manage project scope, budgets, schedules, labor requirements, status, and profitability.
Monitor projects for compliance with safety, quality, productivity, and profitability requirements, and follow applicable codes, standards, AHJ requirements, and departmental procedures.
Identify project changes affecting cost, schedule, or labor, coordinate change orders, and pursue margin improvement.
Communicate project status and provide timely, accurate support to customers, project team members, management, and other personnel.
Track project expenditures and installation progress, review status reports, and adjust schedules or plans as needed.
Attend jobsite pre-construction meetings, inspections, post-job meetings, and department meetings as required.
Review quotes for loose materials and coordinate project handoffs with other departments.
Create and maintain construction and service files, schedules, new-order/account schedules, and back-office closeout procedures.
Forecast manpower requirements and review documentation needed for billing; assist with financial issues.
Recruit, develop, train, and empower associates; support training requirements at all levels.
Promote safety practices, including safety topics at meetings, incident reporting, completion of safety documentation, jobsite visits and observations, and safe driving of company vehicles.
Ensure timesheets are accurate, approved, and submitted to Payroll on time.
Ensure job documentation is complete, including scope sheets, budgets, material lists, and designs or sketches when applicable.
Oversee inventory, optimize material purchasing, follow purchase-order procedures, and review pick tickets and submittals.
Maximize production efficiency through labor planning, scheduling, appropriate staffing, and timely finals while maintaining quality.
Ensure team adherence to company SOPs, including those for purchase orders, change orders, accounting processes, and subcontractors.
Monitor budget versus actual job costs and participate in improvement discussions and weekly team meetings.
Ensure work tickets are submitted promptly with required documentation and backup details; update job statuses and review reports.
Maintain quality control, reduce return trips and warranty work, and discuss customer satisfaction feedback with the team.
Maintain positive teamwork across the team, office, other offices, and departments.
Maintain vehicle and tools according to company policy and maintain a clean, safe work environment.
Perform other duties as assigned.