Alarm Project Manager

Allied Fire Protection•Apollo Beach, FL

About The Position

The Alarm Project Manager manages fire alarm installation and service projects in commercial and industrial facilities, overseeing project scope, budgets, schedules, safety, quality, productivity, and profitability. The role develops and maintains customer relationships, coordinates project teams and other departments, tracks costs and installation progress, manages change orders, and ensures timely communication and close-out of projects. The position also supports billing, forecasting, permitting, staffing, training, inventory, purchasing, and process improvement. The manager is expected to uphold the company mission, core values, business plan, safety initiatives, and standard operating procedures. Duties include leading safety discussions, conducting monthly jobsite visits, ensuring incident reporting and job documentation, managing timesheets, reviewing job costs and reports, supporting customer satisfaction and quality control, and mentoring associates. Frequent travel within the U.S. is required, potentially up to 80% and for several weeks at a time. Per diem and lodging are provided in accordance with company policy.

Requirements

High school diploma or equivalent.
State of Texas Fire Alarm License required.
At least 5 years of experience in all aspects of fire alarm installation, service, and inspections.
Knowledge of NFPA standards, including NFPA 72, and applicable codes.
Ability to read and understand complex architectural, mechanical, and electrical building documents.
Valid state driver’s license and good driving record.
Ability to fly and travel frequently within the U.S., up to 80%, sometimes for several weeks at a time.
Ability to communicate professionally and positively with customers, trades, project managers, county officials, general contractors, and other personnel.
Team leadership and mentoring abilities, including communication, addressing personnel issues, and making fair decisions.
Strong organizational planning, time-management, leadership, and record-keeping skills.
Ability to work efficiently and in an organized manner.
Computer skills using Outlook Email, Word, and Excel.
Ability to complete and maintain paperwork accurately and maintain vehicles and tools according to company policy.
Ability to maintain a clean and safe work environment and comply with company safety practices and the safety handbook.
Ability to complete projects on time while maintaining high standards of work quality and customer satisfaction.

Nice To Haves

NICET Level II or higher in fire alarm or special hazards.
10 or more years of experience in fire alarm installation, service, and inspections.
Sign-on bonus is offered to applicants with a Fire Alarm License (FAL) and NICET Level II.

Responsibilities

Manage fire alarm installation and service projects in commercial and industrial facilities.
Develop and retain customers and represent the company professionally in customer interactions.
Oversee project progress and communicate status to team members, customers, and management.
Develop project plans and manage scope, budgets, schedules, costs, labor requirements, safety, quality, productivity, and profitability.
Follow applicable codes, standards, project specifications, AHJ requirements, and departmental procedures.
Identify project changes affecting cost, schedule, or labor, and coordinate change orders promptly.
Track project expenditures and installation progress; review status reports and adjust schedules or plans as needed.
Provide timely, accurate customer support and follow up on concerns and issues.
Participate in post-job and weekly department meetings and attend pre-construction meetings and inspections as needed.
Review quotes for loose materials and coordinate job handovers with other departments.
Recommend improvements to project management procedures and company practices.
Create and maintain construction and service files, schedules, and project records in databases.
Schedule new orders and accounts and complete accurate back-office close-out procedures.
Forecast manpower requirements and recruit, develop, train, and empower associates.
Understand permitting requirements and local authorities’ requirements.
Promote and enforce safety practices, including safety topics at meetings, incident reporting, JSAs, toolbox talks, audits, and safe driving of company vehicles.
Ensure training requirements are entered and developed, and support training at all levels.
Ensure timesheets are accurate, approved, and submitted to Payroll on time, including job numbers, overtime, and travel pay.
Ensure job documentation is complete, including scope sheets, budgets, material lists, and designs or sketches when applicable.
Oversee inventory and optimize material purchasing, purchase order procedures, pick-ticket reviews, and submittals.
Maximize production efficiency through labor planning, scheduling, appropriate staffing, and timely finals while maintaining quality.
Ensure team adherence to company SOPs for purchase orders, change orders, accounting processes, subcontractors, and other procedures.
Monitor budget-versus-actual job costing and participate in meetings to identify improvement opportunities.
Ensure work tickets are submitted promptly and professionally with required documentation and supporting details.
Participate in weekly team meetings, update job statuses, and review reports covering materials, equipment rentals, subcontractors, and intercompany jobs.
Promote customer satisfaction and review survey feedback with the team to identify improvements.
Maintain quality control and reduce return trips and warranty work.
Maintain positive teamwork across the team, local office, other offices, and departments such as Accounting.
Maintain paperwork, vehicles, tools, and a clean and safe work environment in accordance with company policies.
Complete projects promptly and deliver high-quality work and customer service.
Communicate professionally with customers, trades, project managers, county officials, general contractors, and other personnel.
Address personnel issues and make fair decisions about project needs, customer service, and employee assignments.
Perform other duties as assigned.