Abilene Aircrew Training & Compliance Manager

XSTAR Aviation • Abilene, TX

8d • Onsite

About The Position

XSTAR Aviation is seeking an Aircrew Training & Compliance Manager to manage the integrated aircrew training pipeline, training records, qualification tracking, and Electronic Flight Bag (EFB) program for B-1 aircrew qualification and currency training at Dyess AFB and Ellsworth AFB. This role is crucial for maintaining pilot qualification, currency, and training readiness status, working closely with the Flight Operations & Scheduling Manager. The position requires strong organizational skills, attention to detail, and the ability to manage multiple regulatory and training systems within a dynamic operations team.

Requirements

• 2–3 years of aviation training coordination, pilot pipeline management, or flight operations experience
• Demonstrated ability to read and interpret an aircraft sortie schedule and understand maintenance/availability impacts on training planning
• Proficiency with scheduling tools, databases, and spreadsheet applications; comfortable learning new software
• Clear written and verbal communication; able to interface professionally with military officers, USAF liaisons, and contractor management
• Willingness and eligibility to obtain DoD Secret clearance, TSA Authorized Signatory certification, CHRC, and STA
• Valid driver's license
• Schedule flexibility to support training events including occasional extended hours
• U.S. Citizen required

Nice To Haves

• Prior flight training coordination or simulator/training center experience
• Airport operations or airfield badging/security background
• Mobile device management (MDM) or Apple iOS/enterprise IT administration experience
• Military service, USAF liaison, or contractor operations experience
• Federal regulatory compliance background (TSA, FAA, or similar)
• Ability to obtain and maintain a Secret Clearance

Responsibilities

• Manage the integrated aircrew training pipeline, from prerequisites through qualification and continuation training.
• Serve as the sole stakeholder for BSTAR gradebook creation, maintenance, updates, and final product management.
• Manage the military logbook program and aircrew currency tracking system for all USAF and contractor pilots.
• Track pilot qualifications, certifications, and training milestones, providing readiness status updates.
• Coordinate pilot pre-entry requirements, FAA medicals, written examinations, FlightSafety enrollment, simulator scheduling, and certification activities.
• Maintain qualification and currency records for contractor and USAF aircrew.
• Conduct routine audits of training records, gradebooks, and qualification documentation.
• Track and report training throughput, qualification progression, and readiness metrics to leadership and government stakeholders.
• Own the contractor pilot currency program and continuation training program.
• Track FAA, company, and contract-specific training requirements and expiration dates.
• Schedule annual recurrent training, FlightSafety events, FAA checkrides, and other required qualification activities.
• Provide advance notification of upcoming expirations and coordinate corrective actions.
• Verify aircrew qualification status and provide currency information for schedule development.
• Maintain visibility of projected qualification shortfalls and develop mitigation recommendations.
• Manage EFB configuration, deployment, and lifecycle management for all aircrew devices.
• Administer software licenses and subscriptions for operational systems like ForeFlight, HondaJet Connect, CAMP, and Polaris.
• Maintain device inventory and software compliance.
• Provide first-line technical support for EFB and aircrew software systems.
• Coordinate software renewals, vendor support, and system updates.
• Track medical expirations for all pilots and provide advance notification.
• Verify medical qualification status with USAF for training and flight operations.
• Provide operational support to other site functions during absences or surge operations.
• Maintain familiarity with the responsibilities of the Flight Operations & Scheduling Manager and Operations Coordinator for continuity.
• Support execution of critical recurring reports, training events, and customer communications when primary office holders are unavailable.
• Participate in cross-training activities to ensure resilient operations.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed