Aircraft Sales Contract Administrator

Pilatus Aircraft USA Ltd • Sarasota, FL

4d • Onsite

About The Position

Pilatus is seeking an Aircraft Sales Contract Administrator to support aircraft sales operations in Sarasota, FL. This role is responsible for coordinating contractual, financial, and operational activities associated with complex aircraft transactions. The position supports customer engagement, sales operations, and delivery coordination throughout the sales process, providing exposure to customer engagement, aircraft demonstrations, transaction coordination, and aircraft delivery activities within the business aviation industry.

Requirements

• Proficiency with Microsoft Office applications, CRM systems, financial documentation, and transaction tracking processes
• Strong organizational, communication, and multitasking skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• High attention to detail, professionalism, discretion with confidential information, customer service mindset, and flexibility for occasional travel, evening, or weekend support activities

Nice To Haves

• Bachelor degree in Business, Aviation Management, or related field preferred
• Pilot experience or aviation certifications considered a plus
• Minimum 3-5 years of experience supporting complex transactions, contract administration, aviation sales operations, corporate aviation, or other high-value customer environments preferred
• Experience supporting aircraft owners, operators, corporate flight departments, senior executives, or external business partners preferred

Responsibilities

• Preparation and management of aircraft sales contracts, transaction documentation, purchase agreements, bills of sale, and registration records
• Coordination of aircraft transaction funding activities, escrow documentation, customer invoices, deposit requests, and payment processing with internal and external stakeholders
• Tracking of aircraft sales milestones including aircraft specifications, documentation deadlines, delivery coordination, and post-delivery activities
• Direct interaction with customers, OEM representatives, escrow companies, and internal departments throughout aircraft transaction and delivery activities
• Support of customer visits, aircraft demonstrations, specification sessions, factory tours, airshows, and other customer-facing sales events
• Preparation of proposals, pricing summaries, sales presentations, and supporting documentation for aircraft sales representatives
• Management of confidential customer, financial, and contractual information with a high degree of accuracy and professionalism
• Support of additional sales operations and administrative activities as assigned

Benefits

• 11 paid holidays a year
• 15 days of paid vacation time (increasing to 20 days after 5 years)
• 6 days of paid sick/personal time
• 90% of medical, dental, and vision premiums paid for single coverage
• 80% of medical, dental, and vision premiums paid for family coverage
• Monthly health savings account (HSA) contributions ($2,250 for single coverage, $3,000 for family coverage annually)
• 401(k) retirement plan matching up to 6%
• Life and long-term disability insurance premiums paid in full
• Tuition assistance available annually after the first year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level