AI-Powered Adminstrative Coordinator

O2B Early Education•Gainesville, FL

3d•Onsite

About The Position

We’re looking for a highly organized, tech-savvy Administrative Coordinator who enjoys making systems run better. This role combines traditional administrative support with modern AI-powered workflow improvement. You don’t need to be a programmer—but you should be excited about using tools like ChatGPT and other automation platforms to eliminate repetitive work, improve efficiency, and help our teams operate smarter. The ideal candidate is detail-oriented, proactive, customer-service minded, and energized by finding better ways to get work done.

Requirements

Strong organizational and administrative skills
Excellent written communication
Comfortable learning new software quickly
Strong problem-solving mindset
Customer service experience
Ability to manage multiple priorities
Experience using AI tools (ChatGPT, Claude, Gemini, etc.) for writing, research, process improvement, or workflow support
Experience documenting procedures or improving workflows
Experience with spreadsheets/reporting
Administrative or operations support experience

Benefits

80% off of preschool or afterschool tuition for 2 children (50% off each additional) for full-time employees
First four weeks of tuition for two children free at time of hire
Monthly incentive bonuses
Paid holidays for full-time employees
Paid time off for full-time employees
Health insurance for full-time employees
Dental, Vision, and other voluntary plans for full-time employees
Pet Insurance
TeleDoc
529 college savings plan
Direct deposit and paperless pay checks
401(k) with employer contribution for qualifying employees
Scholarships towards early childhood education credentials
Free first aid and CPR training
Meals provided during student lunch time
Employee snack and coffee station
$1,000 employee referral bonus for each referred employee
$250 employee referral bonus for each referred student