V101- AI-Enabled Executive Assistant
About The Position
Join Job Duck as a forward-thinking Executive Assistant who thrives at the intersection of operations, technology, and innovation. In this role, you will go beyond traditional administrative support by building intelligent systems, automating workflows, and transforming ideas into scalable processes that enhance efficiency across the organization. You will play a key role in optimizing daily operations, supporting leadership through high-impact execution, and creating structured systems that reduce manual work. This position is ideal for a highly proactive, tech-savvy professional who enjoys leveraging AI tools and automation to drive results and improve how work gets done. Your contributions will directly empower leadership and teams to operate more strategically and effectively.
Requirements
- Fluent in written and spoken English with strong professional communication skills
- 3+ years of experience as an Executive Assistant, Operations Assistant, or in a systems-focused support role
- Availability to overlap at least 4 hours daily with U.S. Eastern Time
- Highly AI-native with experience using tools such as OpenAI, Claude, or Gemini
- Proficiency in automation tools such as Zapier and Make
- Experience building workflows independently using no-code or low-code platforms
- Familiarity with CRM systems and integrations
- Experience creating AI-assisted content pipelines and transcript repurposing
- Knowledge of AI video tools and prompt-based systems
- Experience with knowledge organization systems and search-based workflows
- Familiarity with project management tools such as Asana, Trello, or Notion
- Experience with Microsoft Office, Google Workspace, and presentation tools
Responsibilities
- Develop AI-assisted document and administrative pipelines
- Optimize client onboarding and intake workflows through automation
- Implement reinforcement email systems and automated follow-up workflows
- Manage executive priorities, calendars, and operational follow-ups to ensure alignment and execution
- Develop and maintain structured knowledge libraries and training resources
- Create automated systems for content repurposing, transcript extraction, and knowledge organization
- Build and implement AI-driven workflows to streamline administrative and operational tasks
- Support conversion rate optimization and operational efficiency initiatives
- Design and maintain professional sales presentations and branded templates
- Manage and track firmwide project timelines across legal, sales, and administrative teams
- Collaborate with cross-functional teams to improve processes and workflows
- Coordinate projects, track deliverables, and ensure timely execution
- Build internal workflow systems to improve team productivity
- Identify opportunities to reduce manual work through automation and system improvements
- Assist in CRM management, ensuring data accuracy and process efficiency
- Support webinar coordination and automate post-event processes
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
