V101- C-Suite Executive Assistant

Job Duck

1d • $1,060 - $1,150 • Remote

About The Position

At Job Duck, we are looking for an experienced Executive Assistant to support senior leadership in a fast-paced legal environment. This role is central to ensuring smooth operations by managing complex calendars, coordinating travel logistics, and handling sensitive information with discretion. The right candidate will thrive in anticipating needs, exercising sound judgment, and adapting quickly to shifting priorities. With strong communication skills and exceptional organizational ability, you will be a trusted partner to executives, helping streamline processes and maintain efficiency across the office. This is an opportunity to contribute meaningfully to a growing team while building a career in a professional and supportive environment.

Requirements

• 2-3 years of experience supporting C-suite or senior leadership
• Strong technical proficiency with office and scheduling software
• Software: Microsoft Office Suite, CRM systems, email management platforms, scheduling tools
• Exceptional organizational ability with attention to detail
• Advanced written and verbal communication skills
• Ability to manage complex calendars and travel logistics
• Proactive mindset with strong problem-solving skills
• Sound judgment in prioritizing executive needs
• Adaptability to shifting priorities and fast-paced environments
• Reliability and consistent follow-through
• Confidentiality and discretion in handling sensitive information

Responsibilities

• Collaborate with leadership to streamline workflows and improve efficiency
• Handle sensitive information with strict confidentiality and professionalism
• Anticipate executive needs and act proactively to address them
• Draft correspondence and prepare email responses according to parameters
• Support administrative projects as assigned by leadership
• File and organize documents in both digital and physical formats
• Manage heavy email correspondence and scheduling for attorneys and executives
• Maintain CRM records and ensure accurate data logging
• Exercise judgment in determining matters requiring executive attention
• Coordinate travel arrangements and logistics with accuracy and reliability

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed