Agency Public Records Coordinator

State of Washington•Thurston County – Olympia, WA

1d•Remote

About The Position

This Agency Public Records Coordinator position is eligible for full-time telework; however, occasional in-office presence may be required based on business needs. The duty station for this role is Maple Park in Olympia, and the anticipated start date is September 1, 2026. The salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1, 2026. The ideal candidate is motivated by supporting the Office of Organizational Risk and contributing to the agency’s commitment to transparency, accountability, and legal compliance. This individual excels at independently conducting complex, agency-wide records searches and collaborating with staff at all levels, other public agencies, and members of the public. They understand how to distinguish between public disclosure requests and litigation discovery, and they apply state, federal, and case law—including RCW 42.56—to ensure accurate review, redaction, and release of records. The ideal candidate is a proactive problem-solver who confidently manages routine issues while recognizing when to elevate high-profile or complex matters to the Public Records Officer. They thrive in a structured, high-volume environment, maintain organized and consistent systems for records management, and demonstrate professionalism, clarity, and sound judgment in every interaction.

Requirements

Option 1: Six (6) years of experience including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government.
Option 2: Associate’s degree and Four (4) years of experience including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government.
Option 3: Bachelor’s degree and Two (2) years of experience including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government.
Conflict Resolution Expertise: Ability to address potential issues proactively.
Problem-Solving Skills: Proficiency in identifying and recommending resolutions aligned with program goals.
Policy Development Expertise: Proficiency in creating and implementing program policies.
Strategic Thinking: Ability to establish standards and procedures effectively.
Legislative Knowledge: Proficiency in monitoring and adapting to regulatory changes.
Research and Analysis Skills: Ability to support preparation of in-depth reports and plans.
Communication Expertise: Proficiency in summarizing and presenting findings clearly.
The ability to take action to learn and grow.
The ability to take action to meet the needs of others.
Must be able to pass an Unemployment Insurance (UI) and Paid Family Medical and Leave (PFML) claim and fraud check.
Please submit only the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy.
Additionally, we ask that you not include photographs or external links within your documents.
Any documents uploaded through this platform will be securely transmitted electronically to support application review.
Please submit your Cover Letter and Resume with your Online Application through the "Add Attachments" field.
A resume will not substitute for the "work experience" section of the application or vice versa.
Applications with blank fields, or supplemental question responses with comments such as "see attachments" may be considered incomplete.

Responsibilities

Provide vital support to ESD’s Office of Organizational Risk by ensuring transparency, accountability, and compliance with RCW 42.56, the Public Records Act.
Independently conduct complex, agency-wide records searches.
Coordinate responses to public disclosure requests.
Maintain organized systems for managing records.
Take the lead in calculating the agencies search strategy to ensure that compliance with the Public Records Act.
Conduct searches of electronic records using search applications such as eDiscovery.
Research agency records, both current and historical, to locate and compile requested records and promptly responds to disclosure requests in compliance with the PRA.
Coordinate responses, track the progress of fulfilling requests, assemble, prepare, and review records for exemptions prior to release, and distribute public records to the requesting parties.
Develop appropriate search strategies to locate responsive records.
Coordinate search strategies with internal stakeholders.
Proactively identify public record requests that require clarification and communicate effectively and professionally with both staff and the public to facilitate clarification.
Assist requesters in defining the scope of their records requests.
Maintain and organize public disclosure request records according to the records retention schedule.
Preserve, retain, and dispose of program records according to applicable records retention schedules.
Assist management in developing and establishing program policies, procedures, and standards.