Agency Procurement Specialist (Administrative Officer I)

Maryland Department of Transportation•Anne Arundel County, MD

About The Position

The State Highway Administration’s Office of Materials Technology is recruiting an Agency Procurement Specialist (Administrative Officer I) in Anne Arundel County. The position assists in managing engineering, materials testing, and services contracts for the Office of Materials Technology and requires extensive knowledge of COMAR Title 21 (Procurement) and SHA procurement policies and processes. The position helps maintain the State Comptroller’s Office 98% payment goal by processing assigned invoices within five days of receipt by OMT. The incumbent handles contracts from inception through completion and works with division chiefs and consultants to develop small procurement, engineering, and services contracts for OMT operations. The position receives general supervision from the Procurement and Finance Team Leader.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
One year of experience in administrative or professional work.
At least one year of the required experience must have involved using financial management software to process invoices, track budgets, and reconcile accounts payable and accounts receivable.
Possess a motor vehicle operator’s license valid in the State of Maryland.
Candidates may substitute college education at an accredited college or university at a rate of 30 credit hours for each year of required experience.
Candidates may substitute a bachelor’s degree from a college or university for the required experience.
Candidates may substitute qualifying U.S. Armed Forces commissioned-officer staff experience involving independent judgment and analysis in complex administrative work, or analysis of operational programs or procedures with recommendations for improvement, on a year-for-year basis.

Responsibilities

Assist in managing engineering, materials testing, and services contracts for the Office of Materials Technology.
Process assigned invoices within five days of receipt by OMT to support the State Comptroller’s Office 98% payment goal.
Handle the full range of duties for contracts from inception to completion.
Work with division chiefs and consultants to develop small procurement, engineering, and services contracts.
Process invoices for payment using the Enhanced Procurement Info Control System (EPICS).
Complete the annual fixed asset inventory for the Director’s Office.
Create blanket purchase orders, purchase orders, requisitions, and receiving reports.