Financial Ops - Agency Licensing Coordinator

Hanover Insurance Group•Worcester, MA

55d•Onsite

About The Position

Our Operations team is currently seeking an experienced Agency Licensing Coordinator in our Worcester, MA location. This is a full time, non-exempt role. The Agency Services Coordinator will report to the Licensing Supervisor and be responsible for the management and verification of agency and producer licensing records to ensure compliance with state laws, performing Due Diligence processes and executing agency appointments and contracts. Working closely with other Operational teams, Hanover Sales, and agency contacts, this individual will also support on-going maintenance of agency and producer records across various platforms and systems, generating user access in the form of log on IDs, agency management system downloads, terminations, authorizing new states and lines of business, and production codes. Strong problem solving and time management are essential to the role, with varying degrees of once-and-done processing vs. longer tail tasks which require tracking and follow-up.

Requirements

Three or more years of P&C insurance related experience and/or training; or equivalent combination of education and experience
Strong attention to detail and quality
Ability to multi-task and prioritize – Stays on top of multiple tasks that have varying deadlines.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality.
Oral Communication - Listens and gets clarification; Responds well to questions.
Written Communication - Writes clearly and informatively; edits work for spelling and grammar; Varies writing
Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit.
Professionalism - Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
Attendance/Punctuality - Is consistently at work and on time.
Dependability - Follows instructions, responds to management direction; Commits to additional work hours when necessary to reach goals.
Flexibility – Easily adapts to new, different or changing situations, requirements, or priorities.
Strong computer skills.
Expert in Internet software; proficient in Microsoft Excel and Word.
Competent communication, interpersonal, and organizational skills.

Nice To Haves

Associates degree preferred
Some working knowledge of Personal or Commercial insurance, e.g. property, forms, terminology, or other related insurance experience a plus.
Agency experience a plus
Experience with Hanover systems such as PMS Mainframe, GTAM tables, Oracle Identity Manager (“OIM”), Point of Sale, is a plus

Responsibilities

Manage on-boarding process of new agencies, through clarification of agency production codes, license verification, contracts, internal systems updates, and communication throughout events
Maintain working knowledge of licensing and appointment laws/regulations and promote best practices to ensure compliance
Collaborate with Hanover Sales teams on agency mergers and acquisitions, identifying solutions to ensure transition is seamless and business transferred without interruption.
Clarify intent of requests and present trade-offs due to systems or compliance limitations.
Updates agency and producer information into licensing system, SIRCON’s Producer Manager.
Initiates appointments to states in areas the vendor doesn’t support
Creates and troubleshoots Hanover Point of Sale user access for key individuals within the agency
Ensures confidentiality and privacy of personally identifiable information.
Corresponds daily with agency contacts and internal staff via email
Monitors group mailbox at different intervals, assigning critical tasks to staff and answering general inquiries regarding licensing or systems information
Creates and maintains agency files, containing contract, licensing, and historical correspondence
Perform other administrative duties as assigned