AgCenter Administrative Coordinator 3

Louisiana State University

19h • Onsite

About The Position

This position involves performing a wide variety of clerical duties that require independent judgment to support staff members and/or the operations of an organizational unit or program. The role demands some discretion in performing duties, which expand in scope and complexity to include departmental-program responsibilities. This is an Advanced level of work, receiving general supervision from higher-level clerical and/or supervisory personnel. The Administrative Coordinator 3 may supervise 1-2 lower-level personnel. This role is distinguished from an Administrative Coordinator 2 by its greater scope and complexity of clerical duties, including initial program duties, and from an Administrative Coordinator 4 by the absence of paraprofessional duties requiring a higher degree of specialization, complexity, and/or independent judgment. The position is located in the School of Renewable Natural Resources in Baton Rouge, Louisiana.

Requirements

• Two years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas; The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
• Thinking Critically.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Responsibilities

• Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies.
• May involve communication with other departments, customers, etc.
• Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.
• Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.
• Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
• Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
• Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
• May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.
• Performs related duties as assigned.
• Administrative Support: serve as secretary to Forestry, Wildlife, Fisheries, and Extension professors by assisting with typing correspondence, preparation of documents for mail outs, and sending/receiving faxes.
• Sort, log, and distribute incoming mail.
• Coordinate and administer the moto vehicle pool to include vehicle sign outs, log sheets, vehicle lists and reports.
• Order office supplies.
• Maintain and issue authorized keys to buildings.
• Maintain research project files.
• Travel: Prepare in-state/out of state and international travel authorizations and advances.
• Process and submit travel reimbursement expense vouchers.
• Accounts Payable: Review and process timely lacarte entries – ensuring all receipts are appropriate and in compliance with the purchase materials.

Benefits

• retirement
• multiple medical insurance options
• supplemental insurances (dental, life, long-term disability, accident, vision, long-term care, etc.)
• Tax Saver Flexible Benefits Plan (saves tax dollars on some childcare and medical expenses)
• university holidays (14 per year)
• generous annual (vacation) and sick leave benefits
• Employee Assistance Program
• possible educational leave
• tuition exemption for coursework at campuses of the LSU System

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees