ADMINISTRATIVE ASSISTANT 3

Arizona Department of Administration•Peoria, IL

About The Position

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov [https://des.az.gov/]; or click on the link here [https://www.youtube.com/watch?v=Nik5MiXqOV8] to view ‘Our DES’ video. Come join the DES Team! DES, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as a Case Manager 2. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

Requirements

Knowledge of: Principles and practices of administration and time management; basic program rules, regulations, and operations procedures
Knowledge of: Appropriate use of grammar, punctuation, and formatting various documents
Knowledge of: Methods for tracking complex work with critical timelines
Skill in: Oral and written communication; phone etiquette
Skill in: Planning, organization, and time management
Skill in: Using computer software/programs (e.g., Microsoft Office products, Google documents)
Ability to: Compose various documents with minimal supervision
Ability to: Multi-task and complete work within required timelines; work in a fast-paced environment
Ability to: Maintain confidentiality and professionalism at all times
Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

The ideal candidate will possess at least three (3) years of responsible administrative experience

Responsibilities

Composing letters and memos; preparing presentations; developing spreadsheets; maintaining and entering information into Access databases in a timely manner; maintaining and utilizing a tracking system for project management to ensure timely submission of internal and external assignments/work products
Conferring with supervisor, other division staff, persons from community agencies, organizations, and businesses on a variety of subjects and issues; answering and/or researching needed information from e-mail or phone calls from various staff or other entity requesting assistance, ensuring complete and timely responses; working with members and families to resolve issues; reporting on issues that are not resolved
Functioning as office manager ensuring compliance with DES, DDD, and District policies and procedures; promoting a professional and customer service environment, maintaining office support coverage, and maintaining office equipment and supplies

Benefits

Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities