Affiliate Operations Coordinator (HR and Administrative Coordinator) - Brooklyn (30543)

Physician Affiliate Group of New York • New York, NY

48d • $45,000 - $55,000 • Onsite

About The Position

The Affiliate Operations Coordinator, for locations in the Brooklyn Region, is responsible for all aspects of administrative support, employee file maintenance, and ensuring employee files are compliant and kept to required standards. Acting as a backup for the HR team, the Affiliate Operations Coordinator will field employee questions and concerns for follow-up and is expected to serve as the outward facing team member for HR Department. Physician Affiliate Group of New York, P.C. (PAGNY) is one of the largest physician groups in the country and directly employs nearly 4,000 physicians and allied health professionals who provide services to NYC Health + Hospitals, the largest municipal health care system in the nation serving more than a million New Yorkers annually. Our providers are highly skilled professionals with outstanding credentials who deliver the highest level of quality healthcare to patients throughout New York City. Physician Affiliate Group of New York, P.C. (PAGNY) is an equal opportunity employer committed to equitable hiring practices and a supportive workplace. All candidates are considered based on their individual qualifications, potential, and experience.

Requirements

• Associate degree preferred, or equivalent combination of education and/or training.
• At least 2-4 years’ experience in a healthcare setting.
• Previous experience with managing high volume.
• Proven ability to establish and maintain effective working relationships with all levels of staff.
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) required.
• High attention to detail with the ability to prioritize tasks in a deadline driven environment.
• Consistently display the highest degree of integrity, professionalism, and discretion.
• Excellent interpersonal and communication skills.
• On site, in-office presence required.

Responsibilities

• Assists Human Resources team with onboarding, continuing medical education (CME) credits tracking, and other related transactions, ensuring all required documents are uploaded to HRIS for employee personnel files.
• Executes frequent and ongoing file audits, focusing on identifying and following up on any missing documents and expired certifications.
• Assists with scheduled and unscheduled audits.
• Manages compliance with mandatory and non-mandatory training, performance assessments, professional licensure, and aptitude exams.
• Maintains detailed calendars and prioritizes meeting requests and logistics.
• Supports on-site leadership with taking meeting minutes and prepares correspondence and financial reports.
• Oversees conference room scheduling and any related catering orders and supplies for special events.
• Operates and maintains standard office inventory.
• Reports any malfunctioning equipment, maintenance, or housekeeping issues to site leader, vendors, or building management and notifies staff, when necessary.
• Receives deliveries, sorts and distributes incoming mail, and organizes outgoing courier deliveries and documents.
• Prepares and reviews invoices and expense reports in a timely fashion.

Benefits

• 401(k) Company Contribution (subject to IRS contribution limits): Employees are immediately vested in a 3% company contribution of base earnings. No employee match is required. After one year of service, employees receive an additional 7% company contribution of base earnings. No employee match is required.
• Generous Annual Paid Time Off (PTO): Vacation and Holiday.
• Medical, Prescription, and Dental Coverage: Top-tier plans with employee contributions significantly below market rates.
• Life Insurance and Accidental Death and Dismemberment (AD&D) Coverage: Equal to 3x your salary (up to a maximum of $250,000) provided at no cost to you. Additional employee-paid Voluntary Life and AD&D coverage is available for you and your family.
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs).
• Pre-tax employee-paid contributions for commuting expenses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree