AEC Marketing/Proposal Coordinator

KPFF Consulting Engineers • Portland, OR

27d • $38 - $42 • Hybrid

About The Position

KPFF is seeking a Marketing Coordinator with AEC industry experience to support proposal development, marketing communications, and content management. This role works closely with marketing and technical teams to develop clear, compelling, client-focused pursuit materials that reflect KPFF’s brand, culture, and technical expertise. The ideal candidate is a strong communicator and organized marketer who thrives in a collaborative, deadline-driven environment. This position is well suited for someone who enjoys both storytelling and visual communication, can balance multiple pursuits at once, and takes pride in producing polished, high-quality work. This position is based in our Portland office with a hybrid schedule of three days in-office and two days remote. KPFF values collaboration, mentorship, and professional development, and this role offers meaningful opportunities for growth in responsibilities and career development over time. Someone who is proactive, adaptable, detail-oriented, and service-minded, with a strong sense of ownership and follow-through. The right candidate enjoys collaborating with technical professionals, is comfortable asking questions and learning new subject matter, and values producing thoughtful, high-quality work that helps tell the story of our people and projects.

Requirements

• 3–5 years of experience in AEC marketing, proposal coordination, or professional services marketing.
• Experience managing RFQ/RFP responses and understanding the full proposal lifecycle from kickoff through delivery.
• Strong writing, editing, proofreading, and visual communication skills with the ability to develop clear, compelling messaging from technical content.
• Proficiency with Microsoft 365 and Adobe Creative Suite, particularly InDesign.
• Ability to manage multiple concurrent deadlines and priorities in a fast-paced environment.
• Strong organizational, communication, and collaboration skills.
• Experience maintaining marketing databases, content libraries, or CRM systems; Deltek Vantagepoint experience is a plus.
• Understanding of how AI tools can support efficiency while recognizing their limitations and risks in professional communications.
• Bachelor’s degree in marketing, communications, journalism, or related field preferred, or equivalent professional experience.

Responsibilities

• Coordinate, write, edit, and format RFQ/RFP responses, qualifications packages, presentations, and interview materials for prime and subconsultant pursuits.
• Support or co-lead the full proposal process from kickoff through final delivery, including schedules, assignments, compliance review, and production.
• Collaborate with technical staff, project managers, and marketing team members to develop pursuit strategies, key messaging, and client-focused narratives.
• Translate technical information into clear, persuasive content that communicates project understanding, team strengths, and design outcomes.
• Develop and maintain proposal content including resumes, project descriptions, graphics, charts, and boilerplate materials.
• Review materials for consistency, accuracy, grammar, formatting, and alignment with brand standards.
• Monitor procurement sites and support opportunity tracking and pursuit research.
• Assist with interview preparation, pursuit debriefs, and continuous improvement of proposal processes and materials.
• Support internal marketing and communications efforts including presentations, graphics, employee engagement materials, and promotional content.
• Help maintain and organize marketing assets, templates, photography, resumes, project data, and content libraries.
• Assist with updates to the company website, intranet, CRM database, and social media platforms.
• Support ongoing improvements to marketing systems, workflows, and content management practices.

Benefits

• 401(k) retirement savings plan with employer contribution (regardless of employee contribution)
• Medical insurance (two plans available to choose from)
• Dental Insurance
• Vision Insurance
• Health Savings Account (HSA) with employer contribution
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• KPFF Paid Family Leave
• Amazon Pharmacy with MedsYourWay
• Behavioral Health Options – Employee Assistance Plan
• Pregnancy Program
• Short-term and Long-term disability insurance
• Paid holidays (including two floating Holidays)
• Paid time off (vacation, sickness, jury duty)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level