Advisory Committee Manager

Triplenet Technologies•Olympia, WA

6d•$41•Hybrid

About The Position

This position manages and oversees coordination for the Advisory Committee and the Capitol Committee. The role involves meeting preparation, administrative and protocol adherence, committee member coordination, webpage and communication management, and scheduling support for the Chief External Affairs Officer.

Requirements

Experience in meeting preparation and management.
Ability to collaborate with stakeholders.
Experience managing participant preparation and materials.
Skill in writing speaker notes.
Ability to track follow-up items.
Experience overseeing logistics for hybrid meetings.
Proficiency in managing Zoom meetings and technical logistics.
Experience administering and coordinating functions for external committees and boards.
Knowledge of administrative protocols.
Experience publishing notices for Open Public Meetings.
Experience publishing notices with the Code Reviser & Washington State Register.
Experience coordinating appointment deadlines and recruitment.
Experience managing and updating webpages.
Ability to ensure recordings, meeting minutes, and summaries are posted.
Experience coordinating coverage.
Ability to manage an email inbox.
Experience providing high-priority scheduling support.

Responsibilities

Creates meeting packets and agendas.
Collaborates with external and internal stakeholders to ensure presentation materials are complete, clear, and published on the website before meetings.
Manages participant preparation and materials to ensure alignment with committee and board objectives.
Writes speaker notes for committee chairs.
Identifies items needing follow-up and tracks these items after meetings to ensure timely delivery.
Oversees the logistics and details of committee meetings, which are hybrid.
Manages the Zoom portion of the meeting and handles all technical logistics.
Administers and coordinates functions in support of external committees and boards.
Ensures team and committee members adhere to administrative protocols.
Publishes notices of the Open Public Meetings.
Publishes notices with the Code Reviser & Washington State Register.
Coordinates appointment deadlines and recruitment for Design Advisory Committee and Committee members.
Manages and updates Design Advisory Committee and Capitlo Committee webpages in partnership Client Information Services.
Ensures recordings, meeting minutes, and summaries of meetings are posted on the website.
Coordinates coverage by Television Washington.
Manages Committee email inbox.
Provides high-priority scheduling support for the Chief External Affairs Officer with boards, councils, and committee members.