Advisor - Events Planner

ALSAC•Puerto Rico, TX

4d•Hybrid

About The Position

The Advisor - Events Planner serves as a center of excellence for event planning and execution, bringing stakeholder visions to life through proven methodologies, high standards, innovative ideas, and professional expertise. The role interacts with divisional leadership, enterprise employees, and global donors of ALSAC/St. Jude Children's Research Hospital. It collaborates with enterprise stakeholders to create memorable, mission-driven experiences that engage attendees, inspire support, and deepen connections to the St. Jude mission. The position may support a territory, multiple business units, and/or Signature Events initiatives. The position provides strategic planning and logistics support for internal and external events, leads small- to medium-sized events, and manages event design, décor, food and beverage planning, vendors, and branded materials. It also uses project management practices, maintains event systems and resources, engages stakeholders and committees, evaluates event outcomes, and recommends process improvements. The role operates with considerable independence and discretion, and its recommendations may influence policies, procedures, and operational practices. This role is eligible for a hybrid schedule and requires regular attendance at the Territory Office at 3750 NW 87th Avenue, Suite 100, Doral, FL 33178. Applicants should be able to reliably commute to the office as needed. Travel up to 30%, including evenings and weekends as required, is necessary to attend and execute events across the territory, including Jacksonville, Miami, and Puerto Rico.

Requirements

Bachelor's degree and 3–5 years of relevant experience in event planning, meeting management, hospitality, nonprofit events, or a related field; 7–8 years of related professional experience may be considered in lieu of a bachelor's degree.
Intermediate proficiency with Microsoft Excel and PowerPoint.
Strong project management, organizational, communication, and stakeholder management skills.
Ability to manage multiple priorities while maintaining exceptional attention to detail.
Ability to travel up to 30%, including evenings and weekends as required, for events across the territory, including Jacksonville, Miami, and Puerto Rico.
Valid driver's license required.
Ability to reliably commute to the Territory Office in Doral, Florida, as needed.

Nice To Haves

Experience with Cvent and AutoCAD.
Familiarity with Canva.
Certified Meeting Professional (CMP) certification.
Additional event industry certifications.

Responsibilities

Provide strategic event planning and logistics support for internal and external meetings and events involving donors, staff, volunteers, patient families, and guests.
Lead planning and execution for small- to medium-sized events, from concept through completion.
Manage event design, décor, food and beverage planning, and vendor relationships for mid- to high-tier events.
Partner with Marketing to secure and coordinate branded St. Jude collateral and event materials.
Conduct market research, gather event-related information, and negotiate with vendors and service providers.
Use project management best practices to deliver events on time and within budget.
Develop and recommend event planning resources, including agendas, event recaps, checklists, Statements of Service, Requests for Proposal, and budgets.
Maintain and use internal event management systems and databases.
Build relationships with clients, committee members, and key stakeholders to identify needs and deliver exceptional event experiences.
Set meeting agendas, facilitate planning discussions, and ensure timely follow-up with committees and external partners.
Recommend event strategies and solutions that support organizational objectives and stakeholder satisfaction.
Research, analyze, and recommend process improvements to enhance efficiency and support cost savings.
Proactively address issues and troubleshoot challenges before and during event execution.
Conduct pre-event and post-event evaluations and report outcomes, insights, and recommendations.
Assist with planning, assigning, scheduling, and reviewing work to ensure quality standards are achieved.
Support training efforts and may provide input regarding hiring, compensation, and performance-related decisions.
Apply established best practices, standards, and guidelines with considerable independence and discretion.
Solve varied, complex, and often non-routine challenges using creativity, innovation, and sound judgment.
Make recommendations that influence policies, procedures, and operational practices within ALSAC objectives and guidelines.